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City Council Regular Meeting

Rochester Hills

Meeting Agenda - Final

1000 Rochester Hills Dr.

Rochester Hills, MI 48309

(248) 656-4600

Home Page:

www.rochesterhills.org

Erik Ambrozaitis, J. Martin Brennan, Greg Hooper, Vern Pixley, James Rosen,

Michael Webber and Ravi Yalamanchi

Vision Statement: The Community of Choice for Families and Business

Mission Statement: "Our mission is to sustain the City of Rochester Hills as the premier

community of choice to live, work and raise a family by enhancing our vibrant residential

character complemented by an attractive business community."

1000 Rochester Hills Drive

7:30 PM

Monday, December 8, 2008

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

PUBLIC COMMENT

LEGISLATIVE & ADMINISTRATIVE COMMENTS

ATTORNEY MATTERS

PRESENTATIONS

2008-0601

Proclamation in Recognition of the Rochester Falcons 2008 Girls Gold Division 1 State

Champions

Agenda Summary.pdf

Proclamation.pdf

Resolution.pdf

Attachments:

CONSENT AGENDA

2008-0011

Request for Purchase Authorization - BLDG: Increase to the North Oakland County

Household Hazardous Waste (No-Haz) 2008 Inter-Local Agreement between Oakland

County and the City of Rochester Hills in the amount of $23,000.00 for a new

not-to-exceed amount of $63,000.00; Oakland County Waste Resource Management

Division, Waterford, MI

Agenda Summary.pdf

012808 Agenda Summary.pdf

J. Sage Memo.pdf

Interlocal Agreement.pdf

Program Summary Report.pdf

012808 Resolution.pdf

Resolution.pdf

Attachments:

2008-0585

Request for Purchase Authorization - CLERKS: Blanket Purchase Order for the official

city newspaper in the amount not-to-exceed $70,000.00 through December 31, 2011;

The Observer & Eccentric Newspapers, Livonia, MI

Agenda Summary.pdf

Tabulation.pdf

Resolution.pdf

Attachments:

2008-0586

Request for Purchase Authorization - MIS: Purchase Order for yearly software support

for 2009 in the amount not-to-exceed $84,757.09; Oracle USA, Chicago, IL

Agenda Summary.pdf

Oracle 2009 Software Support Contract.pdf

Resolution.pdf

Attachments:

2008-0608

Request for Purchase Authorization - MIS: Blanket Purchase Order for an eight (8)

month extension of the contract for wide area network and internet services in the

amount of $40,000.00; Comcast Commercial Services, Inc., Philadelphia, PA

Agenda Summary.pdf

Resolution.pdf

Attachments:

The following three (3) Legislative Files relate to William Beaumont Hospital

2008-0589

Request for Acceptance of a Highway Easement granted by William Beaumont

Hospital, a Michigan non-profit corporation

Agenda Summary.pdf

Highway Easement.pdf

Resolution.pdf

Attachments:

2008-0591

Request for Approval of the Storm Water Detention System Maintenance Agreement

between the City of Rochester Hills and William Beaumont Hospital for Parcel No.

#15-36-452-011

Agenda Summary.pdf

Map.pdf

Storm Water Maintenance Agreement.pdf

Resolution.pdf

Attachments:

2008-0592

Request for Acceptance of a Watermain Easement granted by William Beaumont

Hospital, a Michigan non-profit corporation for Beaumont Center

Agenda Summary.pdf

Map.pdf

Watermain Easement.pdf

Resolution.pdf

Attachments:

2008-0600

Designation of City Depositories for 2009

Agenda Summary.pdf

Resolution.pdf

Attachments:

2008-0604

Request for Purchase Authorization - MAYOR: Blanket Purchase Order for office

supplies and equipment in the amount not-to-exceed $87,650.00; Office Depot

Business Services Division, Plymouth, Michigan and other vendors as appropriate

Agenda Summary.pdf

Resolution.pdf

Attachments:

2008-0605

Request for Purchase Authorization - MAYOR: Blanket Purchase Order for various

maintenance, hardware and building supplies in the amount not-to-exceed $35,000.00;

Home Depot, Rochester Hills, Michigan

Agenda Summary.pdf

Resolution.pdf

Attachments:

ORDINANCE FOR INTRODUCTION

2008-0595

Acceptance for First Reading - an Amendment to Sections 118-98 and Map 118-B of

Chapter 118, Historical Preservation, of the Code of Ordinances of the City of

Rochester Hills, to eliminate the Noncontiguous Historic District identified as 56187

Dequindre, Parcel No. 15-01-278-005.

Agenda Summary.pdf

Ordinance Amendment.pdf

Noncontiguous District Map.pdf

Survey Sheet.pdf

Council Resolution 060908.pdf

Recorded Release of Affidavit.pdf

Resolution.pdf

Attachments:

2008-0596

Acceptance for First Reading - An Amendment to Sections 118-26, 118-64, 118-129,

118-130 and 118-169 of Chapter 118, Historical Preservation, of the Code of

Ordinances of the City of Rochester Hills, to conform those Sections to corresponding

provisions in the Local Historic Districts Act, MCL 399.201, et seq.

Agenda Summary.pdf

Ordinance Amendment.pdf

SHPO Staff Review Comments 010804.pdf

SHPO Staff Review Comments 072106.pdf

Staran Letter 111108.pdf

Michigan's Certified Local Government.pdf

McKay Letter of Support.pdf

Resolution.pdf

Attachments:

NOMINATIONS/APPOINTMENTS

2008-0553

Nomination/Appointment for one (1) Citizen Representative to the Building Authority for

a six-year term to expire December 31, 2014

Agenda Summary.pdf

Nomination Form.pdf

Frank Cosenza CQ.pdf

Rita Miller CQ.pdf

Carl Moore CQ.pdf

Stewart Myers CQ.pdf

Richard O'Reilly CQ.pdf

Resolution.pdf

Attachments:

2008-0558

Nomination/Appointment for three (3) Citizen Representatives to the Historic Districts

Study Committee for two-year terms to expire December 31, 2010

Agenda Summary.pdf

Nomination Form.pdf

John Dziurman AIA CQ

Nicole Franey CQ.pdf

James Hannick CQ.pdf

Peggy Schodowski CQ.pdf

Jason Thompson CQ.pdf

Resolution.pdf

Attachments:

2008-0559

Nomination/Appointment for two (2) Citizen Representatives to the Human Resources

Technical Review Committee for one-year terms to expire December 31, 2009

Agenda Summary.pdf

Nomination Form.pdf

Donald Atkinson CQ.pdf

Clare Cheesman CQ.pdf

Frank Cosenza CQ.pdf

David Kibby CQ.pdf

Resolution.pdf

Attachments:

2008-0560

Nomination/Appointment for two (2) Citizen Representatives to the Trailways

Commission (one representative and one alternate) for four-year terms to expire

December 31, 2012

Agenda Summary.pdf

Nomination Form.pdf

Rock Blanchard CQ.pdf

Thomas Dohr CQ

James Hannick CQ.pdf

Alexander McGarry CQ.pdf

Paul Miller CQ.pdf

Linda Raschke CQ

Resolution.pdf

Attachments:

2008-0561

Nomination/Appointment of two (2) Citizen Representatives to the Historic Districts

Commission for three-year terms to expire December 31, 2011

Agenda Summary.pdf

Nomination Form.pdf

Nicole Franey CQ

James Hannick CQ.pdf

Melinda Hill CQ.pdf

Melissa Luginski CQ.pdf

Dahlvin Peterson CQ.pdf

Linda Raschke CQ

James Swaim CQ

Charles Tischer CQ.pdf

Resolution.pdf

Attachments:

2008-0562

Nomination/Appointment for one (1) Citizen Representative to the Community Media

Network (CMN) Board of Directors

Agenda Summary.pdf

Nomination Form.pdf

Notice of Vacancy.pdf

Michael McDermit CQ.pdf

Richard OReilly CQ.pdf

Ravi Yalamanchi CQ

Resolution.pdf

Attachments:

2008-0563

Nomination/Appointment of seven (7) Citizen Representatives to the Water and Sewer

Technical Review Committee for one-year terms expiring December 31, 2009

Agenda Summary.pdf

Nomination Form.pdf

Sher Akhtar CQ.pdf

Donald Atkinson CQ.pdf

Martin Borucki CQ.pdf

Tim Jacobson CQ.pdf

George Karas CQ.pdf

Gerard Verschueren CQ.pdf

Resolution.pdf

Attachments:

2008-0583

Nomination/Appointment to the Green Space Advisory Board (GSAB) for one (1)

Citizen Representative to fill the unexpired term of Jack Robinson which will expire

December 31, 2010; and three (3) Citizen Representatives for three-year terms to

expire December 31, 2011

Agenda Summary.pdf

Nomination Form GSAB.pdf

Jack Robinson Resignation Letter

Gerald Carvey CQ.pdf

Jane Crozier CQ.pdf

Laura Douglas CQ

Timothy Gauthier CQ.pdf

James Hannick CQ.pdf

Deanna Hilbert CQ.pdf

Alexander McGarry CQ.pdf

Linda Raschke CQ

Pamela Bratton Wallace CQ.pdf

Resolution.pdf

Attachments:

2008-0584

Nomination/Appointment for two (2) Citizens Representatives to the Elections

Commission for three-year terms to expire December 31, 2011

Agenda Summary.pdf

Nomination Form.pdf

Johannes Buiteweg CQ.pdf

Jim Duistermars CQ.pdf

David McCarthy CQ.pdf

Paul Miller CQ.pdf

Carl Moore CQ.pdf

Gerald Robbins CQ.pdf

Charles Tischer CQ.pdf

Resolution.pdf

Attachments:

Election of City Council President and Vice-President

2008-0612

Election of City Council President for a one-year term to expire December 14, 2009

Agenda Summary.pdf

Nomination Form - Pres.pdf

Election Process CC Rules of Procedure.pdf

City Charter.pdf

Election Procedure - Roberts Rules.pdf

Attachments:

2008-0613

Election of City Council Vice-President for a one-year term to expire December 14,

2009

Agenda Summary.pdf

Nomination Form - VPres.pdf

Attachments:

Council Member Representatives to Independent Boards and Commissions

2008-0614

Appointment of one (1) City Council Member to the Advisory Traffic & Safety Board for

a one-year term to expire December 14, 2009

Agenda Summary Boards and Commissions.pdf

2009 Chart Overview.pdf

Nomination Form - ATSB.pdf

Attachments:

2008-0615

Appointment of one (1) City Council Member to the Avondale Youth Assistance for a

one-year term to expire December 14, 2009

Nomination Form - AYA.pdf

Attachments:

2008-0616

Appointment of one (1) City Council Member to the Brownfield Redevelopment

Authority for a one-year term to expire December 14, 2009

Nomination Form - BRA.pdf

Attachments:

2008-0617

Appointment of two (2) City Council Members to the Green Space Advisory Board for a

one-year term to expire December 14, 2009

Nomination Form - GSAB.pdf

Attachments:

2008-0618

Appointment of one (1) City Council Member to the Museum Board for a one-year term

to expire December 14, 2009

Nomination Form - Museum Board.pdf

Attachments:

2008-0619

Appointment of two (2) City Council Members to the Older Persons' Commission for

one-year terms to expire December 14, 2009

Nomination Form - OPC.pdf

Attachments:

2008-0620

Appointment of one (1) City Council Member to the Personnel Board for a two-year

term to expire December 2010

Nomination Form - Personnel Board.pdf

Attachments:

2008-0622

Appointment of one (1) City Council Member to the Planning Commission for a

one-year term to expire December 14, 2009

Nomination Form - Planning Commission.pdf

Attachments:

2008-0623

Appointment of one (1) City Council Member to the Police School Liaison Steering

Committee for a one-year term to expire December 14, 2009

Nomination Form - Police School Liaison Com.pdf

Attachments:

2008-0624

Appointment of one (1) City Council Member to the Rochester Area Youth Assistance

for a one-year term to expire December 14, 2009

Nomination Form - RAYA.pdf

Attachments:

2008-0625

Appointment of one (1) City Council Member to the Rochester/Auburn Hills Community

Coalition for a one-year term to expire December 14, 2009

Nomination Form - Roch Com Coalition.pdf

Attachments:

2008-0626

Appointment of one (1) City Council Member to the Rochester-Avon Recreation

Authority for a one-year term to expire December 14, 2009

Nomination Form - RARA.pdf

Attachments:

2008-0627

Appointment of three (3) City Council Members to the Sister City Committee / Auburn

Hills for one-year terms to expire December 14, 2009

Nomination Form - Sister Cities Auburn Hills.pdf

Attachments:

2008-0629

Appointment of three (3) City Council Members to the Sister City Committee /

Rochester for one-year terms to expire December 14, 2009

Nomination Form - Sister Cities Rochester.pdf

Attachments:

2008-0630

Appointment of two (2) City Council Members to the Southeastern Oakland County

Resource Recovery Authority (SOCRRA) for one-year terms to expire December 14,

2009

Nomination Form - SOCCRA.pdf

Attachments:

2008-0631

Appointment of City Council Members as one (1) Delegate and one (1) Alternate to the

Trailways Commission for one-year terms to expire December 14, 2009

Nomination Form - Trailways.pdf

Attachments:

2008-0632

Appointment of one (1) City Council Member to the Rochester Hills Government Youth

Council (RHGYC) for a one-year term to expire December 14, 2009

Nomination Form - RHGYC.pdf

Attachments:

2008-0633

Appointment of one (1) City Council Member to the Zoning/Sign Board of Appeals for a

one-year term to expire December 14, 2009

Nomination Form - ZBA.pdf

Attachments:

Council Member Representatives to Technical Review Committees

2008-0634

Appointment of one (1) City Council Member to the Capital Improvement Plan (CIP) for

a one-year term to expire December 14, 2009

Agenda Summary.pdf

2009 Chart Overview.pdf

Nomination Form - CIP.pdf

Attachments:

2008-0635

Appointment of one (1) City Council Member to the Cemetery Citizen Advisory

Technical Review Committee for a one-year term to expire December 14, 2009

Nomination Form - Cemetery.pdf

Attachments:

2008-0638

Appointment of two (2) to three (3) City Council Members to the Environmental Cleanup

& Oversight Technical Review Committee for one-year terms to expire December 14,

2009

Nomination Form - EOC.pdf

Attachments:

2008-0639

Appointment of two (2) to three (3) City Council Members to the Human Resources

Technical Review Committee for one-year terms to expire December 14, 2009

Nomination Form - Human Resources.pdf

Attachments:

2008-0640

Appointment of two (2) to three (3) City Council Members to the Strategic Planning and

Policy Review Technical Review Committee for one-year terms to expire December 14,

2009

Nomination Form - Strategic Planning.pdf

Attachments:

2008-0641

Appointment of two (2) to three (3) City Council Members to the Water and Sewer

Technical Review Committee for one-year terms to expire December 14, 2009

Nomination Form - Water and Sewer.pdf

Attachments:

NEW BUSINESS

2008-0594

Request for Purchase Authorization - DPS/ENG: Contract for the 2008 Sanitary Sewer

Lining Program in the amount of $132,548.00 plus a 10% contingency in the amount of

$13,254.80 for a total not-to-exceed of $145,802.80; Inland Waters Pollution Control,

Inc., Brownstown Twp., MI

Agenda Summary.pdf

ShadowWoods.Map.pdf

Bidtab.pdf

Resolution.pdf

Attachments:

2008-0606

Request for Purchase Authorization - DPS/FLEET: Purchase of eight (8) new vehicles

(replacements for 39-31, 39-47, 39-89, 39-105, 39-142, 39-144, 39-146, 39-147) in the

amount of $140,427.00; Red Holman Pontiac GMC Toyota, Westland, MI

Agenda Summary.pdf

Vehicle Purchase Memo.pdf

Specs Canyon 2WD.pdf

Specs GMC 4x4 Reg Cab.pdf

Specs GMC Canyon.pdf

Specs GMC Savanna Cargo Van.pdf

Specs GMC Sierra 4x2.pdf

Specs GMC Sierra 2500.pdf

Specs GMC Truck 4x4.pdf

Resolution.pdf

Attachments:

2008-0607

Request for Purchase Authorization - FIRE: Purchase of three (3) new vehicles

(replacements for 00-03, 92-03, 94-02) in the amount of $82,914.00; Red Holman

Pontiac GMC Toyota, Westland, MI

Agenda Summary.pdf

Vehicle Purchase Explanation.pdf

Specs GMC Acadia.pdf

Specs GMC Sierra 4x4 Crew Cab.pdf

Specs GMC Sierra Ext Cab.pdf

Resolution.pdf

Attachments:

2008-0610

Request for Purchase Authorization - HUMAN RESOURCES: Blanket Purchase Order

for labor and employment legal services in the amount not-to-exceed $130,000.00;

Kemp Klein Law Office, Troy, MI

Agenda Summary.pdf

Resolution.pdf

Attachments:

2008-0645

Adoption of 2009 City Council Meeting Schedule

Agenda Summary.pdf

Meeting Calendar.pdf

Resolution.pdf

Attachments:

COUNCIL COMMITTEE REPORTS

ANY OTHER BUSINESS

NEXT MEETING DATE

- Regular Meeting - Monday, December 15, 2008 - 7:30 PM

ADJOURNMENT

Note:

Anyone planning to attend the meeting who has need of special assistance under the

Americans with Disabilities Act (ADA) is asked to contact the Clerk's Office at 248-841-2460

at least 48 hours prior to the meeting.