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City Council Regular Meeting

Rochester Hills

Meeting Agenda - Final Revised

1000 ‎Rochester Hills Dr‎. ‎

Rochester Hills, MI ‎48309‎

(‎248‎) ‎656‎-‎4600‎

Home Page‎: ‎

www‎.‎rochesterhills‎.‎org‎

J‎. ‎Martin Brennan, Greg Hooper, Nathan Klomp, Vern Pixley, James Rosen, ‎

Michael Webber and Ravi Yalamanchi‎

Vision Statement‎: ‎The Community of Choice for Families and Business‎

Mission Statement‎: "‎Our mission is to sustain the City of Rochester Hills as the premier ‎

community of choice to live, work and raise a family by enhancing our vibrant residential ‎

character complemented by an attractive business community‎."‎

1000 Rochester Hills Drive

7:00 PM

Monday, November 14, 2011

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

PUBLIC COMMENT

LEGISLATIVE & ADMINISTRATIVE COMMENTS

ATTORNEY MATTERS

RECOGNITIONS

2011-0482

Administration's Recognition of Council Member Vern Pixley

CONSENT AGENDA

All matters under Consent Agenda are considered to be routine and will be enacted by one ‎

motion, without discussion‎. ‎If any Council Member or Citizen requests discussion of an ‎

item, it will be removed from Consent Agenda for separate discussion‎.‎

2011-0462

Approval of Minutes - City Council Regular Meeting - October 3, 2011

CC Min 100311.pdf

Resolution.pdf

Attachments‎:‎

2011-0463

Approval of Minutes - City Council Regular Meeting - October 17, 2011

CC Min 101711.pdf

Resolution.pdf

Attachments‎:‎

2011-0465

Request for Adoption of the 2012 Annual Permit for Work on State Highways

Agenda Summary.pdf

Letter from MDOT 092211.pdf

Resolution.pdf

Attachments‎:‎

2011-0466

Request for Purchase Authorization ‎- ‎FISCAL‎: ‎Blanket Purchase Order for office ‎

supplies and equipment in the amount not‎-‎to‎-‎exceed $‎65‎,‎000‎.‎00‎; Office Max, Warren, ‎

Michigan and other office supply vendors as appropriate‎

Agenda Summary.pdf

RH Top Office Supply Items.pdf

Resolution.pdf

Attachments‎:‎

2011-0467

Request for Purchase Authorization ‎- ‎FISCAL‎: ‎Blanket Purchase Order for various ‎

maintenance, hardware and building supplies in the amount not‎-‎to‎-‎exceed $‎35‎,‎000‎.‎00 ‎

through December ‎31‎, ‎2012‎; Home Depot, Rochester Hills, MI‎

Agenda Summary.pdf

Resolution.pdf

Attachments‎:‎

2011-0468

Request for Adoption of Resolution authorizing the Mayor or his agents to make ‎

application to the Road Commission for Oakland County ‎(‎RCOC‎) ‎for the necessary ‎

permits for posting road closures and detours for the ‎2011 ‎Christmas Parade to be held ‎

on Sunday, December ‎4‎, ‎2011‎

Agenda Summary.pdf

Road Closure Information.pdf

Resolution.pdf

Attachments‎:‎

2011-0475

Request for Purchase Authorization ‎- ‎DPS‎/‎ENG‎: ‎Blanket Purchase order for grinder ‎

pump replacement program in the amount not‎-‎to‎-‎exceed $‎90‎,‎000‎.‎00 ‎through ‎

December ‎31‎, ‎2014‎; Du‎-‎Bois Cooper Associates, Inc‎.‎, Plymouth, MI‎

Agenda Summary.pdf

Resolution.pdf

Attachments‎:‎

2011-0474

Request for Purchase Authorization ‎- ‎DPS‎/‎GAR‎: ‎Blanket Purchase Order for Asphalt ‎

Paving Materials in the amount not‎-‎to‎-‎exceed $‎25‎,‎500‎.‎00 ‎through December ‎31‎, ‎2012‎; ‎

Ajax Materials Corporation, Troy, MI‎

Agenda Summary.pdf

BID Tabulation.pdf

Resolution.pdf

Attachments‎:‎

2011-0476

Request for Purchase Authorization ‎- ‎DPS‎/‎GAR‎: ‎Blanket Purchase Order for Calcium ‎

Chloride in the amount not‎-‎to‎-‎exceed $‎90‎,‎000‎.‎00 ‎through December ‎31‎, ‎2012‎; Liquid ‎

Calcium Chloride Sales, Kawkawlin, MI‎

Agenda Summary.pdf

BID Tabulation.pdf

Resolution.pdf

Attachments‎:‎

2011-0477

Request for Purchase Authorization ‎- ‎DPS‎/‎GAR‎: ‎Blanket Purchase Order for ‎22‎A ‎

Road Gravel in the amount not‎-‎to‎-‎exceed $‎30‎,‎250‎.‎00 ‎through December ‎31‎, ‎2012‎; ‎

Glenn Eisenhardt Excavating, Inc‎.‎, Leonard, MI‎

Agenda Summary.pdf

BID Tabulation.pdf

Resolution.pdf

Attachments‎:‎

2011-0478

Request for Purchase Authorization ‎- ‎DPS‎/‎GAR‎: ‎Blanket Purchase Order for ‎

Bituminous Cold Patching Materials in the amount not‎-‎to‎-‎exceed $‎21‎,‎250‎.‎00 ‎through ‎

December ‎31‎, ‎2012‎; Ajax Materials Corporation, Troy, MI‎

Agenda Summary.pdf

BID Tabulation with Comment.pdf

Resolution.pdf

Attachments‎:‎

2011-0479

Request for Purchase Authorization ‎- ‎DPS‎/‎GAR‎: ‎Blanket Purchase Order for ‎5‎G Slag ‎

in the amount not‎-‎to‎-‎exceed $‎16‎,‎250‎.‎00 ‎through December ‎31‎, ‎2013‎; Edward C‎. ‎Levy ‎

Company, Detroit, MI‎

Agenda Summary.pdf

BID Tabulation.pdf

Resolution.pdf

Attachments‎:‎

2011-0483

Request for Purchase Authorization ‎- ‎MIS‎: ‎Purchase authorization for yearly GIS ‎

software maintenance in the amount not‎-‎to‎-‎exceed $‎33‎,‎000‎.‎00‎; Environmental ‎

Systems Research Institute, Redlands, CA‎

Agenda Summary.pdf

Quote.pdf

Resolution.pdf

Attachments‎:‎

2011-0488

Request for Purchase Authorization ‎- ‎MIS‎: ‎Purchase Order for JDE Financial System ‎

Support Services through December ‎31‎, ‎2012 ‎in the amount of $‎40‎,‎000‎.‎00‎; Rimini ‎

Street, Las Vegas, NV‎

Agenda Summary.pdf

Invoice

Resolution.pdf

Attachments‎:‎

2011-0485

Request for Approval of the proposed amendments to the Van Hoosen Jones‎-‎Stoney ‎

Creek Cemetery Rules and Regulations‎

Agenda Summary.pdf

Proposed Amended Rules and Regulations.pdf

Resolution.pdf

Attachments‎:‎

NOMINATIONS/APPOINTMENTS

2011-0451

Nomination‎/‎Appointment of one ‎(‎1‎) ‎Citizen Representative to the Historic Districts ‎

Commission to fill the unexpired term of Murray Woolf ending December ‎31‎, ‎2013‎

Agenda Summary.pdf

Appointment Form.pdf

Davidson CQ.pdf

Hill CQ.pdf

Miller CQ.pdf

Tischer CQ.pdf

101711 Agenda Summary.pdf

Nomination Form.pdf

Booth CQ.pdf

Cobb CQ.pdf

Deel CQ.pdf

Golden CQ.pdf

Notice of Vacancy.pdf

Resolution.pdf

Attachments‎:‎

2011-0461

Nomination‎/‎Appointment of one ‎(‎1‎) ‎Citizen Representative to the Historic Districts ‎

Study Committee to fill the unexpired term of Murray Woolf ending December ‎31‎, ‎2012‎

Agenda Summary.pdf

Nomination Form.pdf

Committee Appointment Memo.pdf

Booth CQ.pdf

Cobb CQ.pdf

Tischer CQ.pdf

Wylie CQ.pdf

Notice of Vacancy.pdf

Resolution.pdf

Attachments‎:‎

2011-0472

Request to Confirm the Mayor's reappointment of Edward Alward and Stan Paurazas to ‎

the Construction‎/‎Fire Prevention Board of Appeals for three ‎(‎3‎) ‎year terms expiring ‎

December ‎31‎, ‎2014‎

Agenda Summary.pdf

Alward CQ.pdf

Paurazas CQ.pdf

Resolution.pdf

Attachments‎:‎

2011-0473

Request to Confirm the Mayor‎’‎s reappointment of Robert Justin, Mark Sera and ‎

Thomas Turnbull to the Brownfield Redevelopment Authority for three ‎(‎3‎) ‎year terms to ‎

expire on November ‎13‎, ‎2014‎

Agenda Summary.pdf

Justin CQ.pdf

Sera CQ.pdf

Turnbull CQ.pdf

Resolution.pdf

Attachments‎:‎

2011-0480

Request to Confirm the Mayor's reappointments of Annice ‎(‎Anne‎) ‎Marie ‎

Dieters‎-‎Williams, Thomas Dohr, Beckie Francis, Joshua Raymond and Ronald Vogt, ‎

and the appointment of Penny Brady to the Citizens Pathway Review Committee for ‎

one‎-‎year terms to expire on December ‎31‎, ‎2012‎

Agenda Summary.pdf

Brady CQ.pdf

Dieters-Williams CQ.pdf

Dohr CQ.pdf

Francis CQ.pdf

Raymond CQ.pdf

Vogt CQ.pdf

Resolution.pdf

Attachments‎:‎

NEW BUSINESS

2011-0429

Request for Conditional Land Use Approval ‎- ‎Pam's Day Care, a proposed child care ‎

facility for up to ‎12 ‎children at ‎3057 ‎Midvale, Rochester Hills, MI ‎48309‎, located south of ‎

Auburn and west of Crooks; Pamela Prange, Applicant‎

Agenda Summary.pdf

Staff Report 100411

Map.pdf

Letter Prange 090511.pdf

Environmental Impact Statement.pdf

Survey-Floor Plan.pdf

Minutes PC 100411.pdf

Ordinance Sections.pdf

PHN CLU.pdf

Resolution.pdf

Attachments‎:‎

2011-0486

Request to Transfer Ownership of ‎2010 ‎Class C licensed business, located at ‎122 ‎N‎. ‎

Adams, Rochester Hills, Michigan from Max & Erma's Restaurants, Inc‎. ‎to American ‎

Blue Ribbon Holdings, LLC‎

Agenda Summary.pdf

Max & Ermas App.pdf

Resolution.pdf

Attachments‎:‎

2011-0420

Deer Management Advisory Committee Recommendations for 2012

Agenda Summary.pdf

DMAC Recommendations for 2012 report.pdf

DMAC Draft Minutes 092811.pdf

2011 Deer Crashes and Density Trend Analysis[1].pdf

Resolution.pdf

Attachments‎:‎

2011-0481

Request to Authorize the Mayor and City Clerk to execute a one‎-‎year ‎(‎FY‎2012‎) ‎

agreement with the Oakland County Sheriff's Office for Law Enforcement Services‎

Agenda Summary (Revised).pdf

Agenda Summary.pdf

Staran Comments.pdf

2012 Proposed Sheriff Contract.pdf

Resolution.pdf

Attachments‎:‎

2011-0307

Request for Purchase Authorization ‎- ‎BLDG‎: ‎Increase to Blanket Purchase Order for ‎

Fire Suppression and Fire Alarm Plan Review and Inspection Services in the amount of ‎

$‎20‎,‎000‎.‎00 ‎for a new not‎-‎to‎-‎exceed amount of $‎65‎,‎000‎.‎00 ‎through December ‎31‎, ‎

2011‎; Fire Safety Consultants, Inc‎.‎, Elgin, IL‎

Agenda Summary.pdf

071811 Agenda Summary.pdf

071811 Resolution.pdf

Resolution.pdf

Attachments‎:‎

2011-0469

Request for Purchase Authorization ‎- ‎BLDG‎/‎FAC‎: ‎Blanket Purchase Order for the ‎

purchase and delivery of electric energy for City facilities in the amount not‎-‎to‎-‎exceed ‎

$‎400‎,‎000‎.‎00 ‎through December ‎31‎, ‎2012‎; DTE Energy, Detroit, MI and Michigan ‎

Municipal Risk Management Authority, Livonia, MI‎

Agenda Summary.pdf

Resolution.pdf

Attachments‎:‎

2011-0470

Request for Purchase Authorization ‎- ‎BLDG‎/‎FAC‎: ‎Blanket Purchase Order for natural ‎

gas for City facilities in the amount not‎-‎to‎-‎exceed $‎125‎,‎000‎.‎00‎; Consumers Energy, ‎

Lansing, MI‎

Agenda Summary.pdf

Resolution.pdf

Attachments‎:‎

2011-0471

Request for Approval of the Interlocal Service Agreement between the Cities of ‎

Rochester Hills and Rochester for Public Works Services‎

Agenda Summary.pdf

Interlocal Service Agreement.pdf

Resolution.pdf

Attachments‎:‎

2011-0484

Request for Purchase Authorization ‎- ‎DPS‎/‎GAS‎: ‎Purchase of three ‎(‎3‎) ‎tandem axle ‎

truck chassis in the not‎-‎to‎-‎exceed amount of $‎273‎,‎015‎.‎00 ‎and one ‎(‎1‎) ‎pre‎-‎wet tandem ‎

axle dump body system and two ‎(‎2‎) ‎slide‎-‎in granular and liquid anti‎-‎ice tandem axle ‎

dump body systems in the amount not‎-‎to‎-‎exceed $‎309‎,‎964‎.‎00 ‎for a combined total of ‎

three ‎(‎3‎) ‎complete tandem axle dump‎/‎salt‎/‎anti‎-‎ice trucks in the not‎-‎to‎-‎exceed amount ‎

of $‎582‎,‎979‎.‎00‎; Wolverine Freightliner‎-‎Eastside, Inc‎.‎, Mount Clemens, MI; Truck and ‎

Trailer Specialties, Caledonia, MI‎

Agenda Summary.pdf

Cost Proposals from Inital Submissions.pdf

Final Costs.pdf

Resolution.pdf

Attachments‎:‎

COUNCIL COMMITTEE REPORTS

ANY OTHER BUSINESS

NEXT MEETING DATE

- Regular Meeting - Monday, November 21, 2011 - 7:00 PM

ADJOURNMENT

Note:

Anyone planning to attend the meeting who has need of special assistance under the ‎

Americans with Disabilities Act ‎(‎ADA‎) ‎is asked to contact the Clerk's Office at ‎248‎-‎841‎-‎2460 ‎

at least ‎48 ‎hours prior to the meeting‎.‎