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1000 ‎Rochester Hills Dr‎

Rochester Hills‎, ‎MI ‎

48309‎

(‎248‎) ‎656‎-‎4600‎

Home Page‎: ‎

www‎.‎rochesterhills‎.‎org‎

Rochester Hills

Minutes - Final

Green Space Advisory Board

Chairperson Gerald Carvey‎, ‎Vice Chairperson Dahlvin Peterson‎

Members‎: ‎Thomas Dohr‎, ‎Luke Fleer‎, ‎Tim Gauthier‎, ‎Richard Graham‎, ‎Jayson Graves‎, ‎Sandra ‎

Niks‎, ‎Samantha Phillips‎

Council Member Adam Kochenderfer‎

Youth Representatives‎: ‎Shreya Reddy‎, ‎Taylor Thorpe‎

7:00 PM

1000 Rochester Hills Drive

Tuesday, March 25, 2014

CALL TO ORDER

Chairperson Carvey called the Green Space Advisory Board meeting to order ‎

at ‎7‎:‎00 ‎p‎.‎m‎.‎

ROLL CALL

Gerald Carvey‎, ‎Thomas Dohr‎, ‎Tim Gauthier‎, ‎Jayson Graves‎, ‎Sandra Niks ‎

and Dahlvin Peterson‎

Present

6 -

Luke Fleer, Richard Graham and Samantha Phillips

Absent

3 -

Non‎-‎Voting Members Present‎: ‎Kurt Dawson‎, ‎Mike Hartner‎, ‎Adam ‎

Kochenderfer ‎(‎arrived ‎7‎:‎02 ‎p‎.‎m‎.)‎, ‎Shreya Reddy‎, ‎and Taylor Thorpe‎

Non‎-‎Voting Members Absent‎: ‎Alexis Smith‎, ‎with notice‎.‎

Others Present‎: ‎Ed Anzek‎, ‎Director of Planning ‎& ‎Development‎

Committee Members Fleer‎, ‎Graham ‎and Phillips ‎provided previous notice ‎

they would be unable to attend and asked to be excused‎.‎

APPROVAL OF MINUTES

2014-0072

Regular Meeting ‎- ‎January ‎28‎, ‎2014‎

01-28-14 GSAB draft minutes.pdf

Resolution.pdf

Attachments‎:‎

A motion was made by Peterson‎, ‎seconded by Graves‎, ‎that this matter be ‎

Approved‎. ‎The motion carried by the following vote‎:‎

Resolved‎ that the Green Space Advisory Board hereby approves the Minutes of ‎

the Regular Meeting of January ‎28‎, ‎2014 ‎as presented‎.‎

COMMUNICATIONS

Review subcommittee membership‎

A current list of subcommittee members was distributed‎. ‎Vice Chair Peterson ‎

offered to step down from the Communications‎, ‎Promotion ‎& ‎Education ‎

sub‎-‎committee to allow room for a new member‎. ‎Member Graves volunteered ‎

to chair the Communications‎, ‎Promotion ‎& ‎Education sub‎-‎committee‎. ‎

PUBLIC COMMENT

Chairperson Carvey acknowledged there were no members of public present‎.‎

2008-0130

GSAB Administrative ‎& ‎Strategic Sub‎-‎Committee‎

Discussed

No report at this time‎.‎

Discussed

2008-0131

GSAB Communication‎, ‎Promotion ‎& ‎Education Sub‎-‎Committee‎

No report at this time‎.‎

Discussed

2008-0132

GSAB Property Nominations ‎& ‎Acquisitions Sub‎-‎Committee‎

No report at this time‎.‎

Discussed

2008-0133

GSAB Stewardship ‎& ‎Advocacy Sub‎-‎Committee‎

Vice Chair Peterson discussed under LF‎#‎2012‎-‎0443‎, ‎Stewardship Management ‎

Plan‎.‎

Discussed

2012-0443

Discuss Stewardship Management Plan‎

Vice Chair Dahlvin Peterson reported that he met with city staff on March ‎5‎th to ‎

conduct the second brain storming session regarding a stewardship ‎

management plan‎. ‎The meeting included himself‎, ‎Mike Hartner‎, ‎Director of ‎

Parks ‎& ‎Forestry‎, ‎Ed Anzek‎, ‎Director of Planning ‎& ‎Development‎, ‎Kurt ‎

Dawson‎, ‎Assessor‎/‎Treasurer‎, ‎Paul Davis‎, ‎City Engineer‎, ‎Jim Breuckman‎, ‎

Manager of Economic Development‎, ‎and Alan Buckenmeyer‎, ‎Parks Operations ‎

Manager‎.‎

Mr‎. ‎Hartner distributed notes from both sessions held thus far‎. ‎

Mr‎. ‎Anzek presented a draft strategic outline for a management plan of open ‎

space land owned by the city‎. ‎It contained a basic outline of components with ‎

some suggested elements‎. ‎GSAB would have much to offer in being more ‎

comprehensive with various subject areas‎. ‎The outline listed the general ‎

components such as‎:‎

1‎. ‎Overview of site value‎, ‎rating‎, ‎general location in city‎. ‎This would be similar ‎

to an introduction for someone reading about the parcels‎.‎

2‎. ‎Mapping‎, ‎aerials‎, ‎location‎

3‎. ‎Strengths of site‎

4‎. ‎Threats‎, ‎severity‎

5‎. ‎Enhancements‎

6‎. ‎Recommendations‎

7‎. ‎Roles and responsibilities‎

8‎. ‎Implementation‎

The following comments were noted‎:‎

- ‎Prioritize each open space site‎. ‎Develop a rating system to rank projects‎. ‎

Determine what each parcel has in relationship to the value of our residents‎. ‎

The price paid for the open space parcel should not affect the rating system‎. ‎

- ‎Provide City Council with an annual work plan‎. ‎

- ‎Determine exactly what GSAB will be doing with the funding once the ‎

perpetual care trust fund is established‎.‎

- ‎The management plan will be a work‎-‎in‎-‎progress‎. ‎The first year of ‎

implementation will result in lessons learned which will be incorporated into ‎

subsequent plans‎.‎

- ‎A minimum of two site visits for each parcel may be necessary to determine ‎

any negative effects from winter and summer seasons‎. ‎The results would ‎

determine what dollars are needed to take appropriate action‎.‎

- ‎The current draft outline for a land management plan ‎(‎LMP‎) ‎has merely ‎

scratched the surface‎. ‎There will be policy questions to discuss‎.‎

- ‎The establishment of the perpetual care trust fund will be presented for ‎

approval to City Council on April ‎7‎th‎.‎

As a comparison‎, ‎Member Dohr briefly commented about his involvement with ‎

the city‎'‎s bike path committee‎. ‎It is funded by a dedicated millage‎. ‎It ‎

determines priorities‎, ‎opportunities‎, ‎difficulties‎, ‎and what dollars are necessary ‎

to construct appropriate pathways‎. ‎It has been a successful work‎-‎in‎-‎progress ‎

and now has a five‎-‎year plan‎.‎

Mr‎. ‎Hartner noted he is currently working with the city‎'‎s purchasing division to ‎

obtain a consultant‎. ‎The city can solicit for a three‎-‎year contract because there ‎

is a three‎-‎year budget process‎. ‎The goal is to have a consultant on board this ‎

year‎. ‎Mr‎. ‎Hartner will update GSAB once a consultant has been selected and ‎

disclose his‎/‎her hourly rate‎. ‎GSAB can then determine if they would like the ‎

consultant to attend any GSAB meetings or meet with the stewardship ‎

sub‎-‎committee‎. ‎GSAB members are welcome to attend the next brain storming ‎

session‎. ‎However‎, ‎if more than four voting members attend‎, ‎the meeting would ‎

require a public notice‎.‎

Mr‎. ‎Anzek commented that once a polished management plan is in place‎, ‎it will ‎

be very beneficial for grant applications‎, ‎awards‎, ‎etc‎. ‎

Mr‎. ‎Hartner encouraged GSAB members to e‎-‎mail any comments or ‎

suggestions to discuss in the next strategic planning meeting‎. ‎The stewardship ‎

management plan is going to be a model for communities all over the country‎. ‎

Lance DeVoe‎, ‎the city‎'‎s naturalist‎, ‎will also be getting more involved in the ‎

strategic planning meetings‎.‎

Board members expressed their thanks to Mr‎. ‎Anzek for his presentation‎. ‎

Discussed

NEW BUSINESS

None at this time‎.‎

ANY OTHER BUSINESS

None at this time‎.‎

NEXT MEETING DATE

- ‎Tuesday‎, ‎April ‎22‎, ‎2014 ‎at ‎7‎:‎00 ‎p‎.‎m‎.‎

ADJOURNMENT

There being no further business to discuss‎, ‎Chairperson Carvey adjourned the ‎

meeting at ‎7‎:‎52 ‎p‎.‎m‎.‎

Minutes prepared by Denise Mertz‎.‎

Minutes were approved as amended at the April ‎22‎, ‎2014 ‎Regular Green Space ‎

Advisory Board Meeting‎.‎

______________________________‎

Gerald Carvey‎, ‎Chairperson ‎