Financial Services Committee
Rochester Hills
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1000 Rochester Hills |
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Drive |
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Rochester Hills, MI 48309 |
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Home Page: |
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www.rochesterhills.org |
Minutes
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Erik Ambrozaitis, Donald Atkinson, Kurt Dawson, Barbara Holder, Julie Jenuwine, |
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Jonathan Rea, Kyle Sucher, Alexandra Tatu, Ravi Yalamanchi |
6:00 PM
1000 Rochester Hills Drive
Thursday, January 12, 2006
CALL TO ORDER
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Vice Chairperson Holder called the Financial Services Committee meeting to order at |
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6:05 p.m. |
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Ms. Holder welcomed Jon Rea, 2006 Citizen Representative. |
ROLL CALL
Erik Ambrozaitis, Barbara Holder, Jonathan Rea and Ravi Yalamanchi
Present:
Donald Atkinson
Absent:
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Non-Voting Members Present: Kurt Dawson, Julie Jenuwine and Alexandra Tatu |
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Non-Voting Members Absent: Kyle Sucher |
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Committee Members Don Atkinson and Kyle Sucher provided previous notice they |
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would be unable to attend and asked to be excused. |
APPROVAL OF MINUTES
2005-0687
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Joint Community Development & Viability/Financial Services Meeting - |
042805 FS Draft Minutes.pdf; FS Draft Minutes Resolution.pdf
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A motion was made by Yalamanchi, seconded by Holder, that this matter be |
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Approved. |
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Resolved that the Financial Services Committee hereby approves the Minutes of |
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the Joint CDV/FS Meeting of April 28, 2005 as presented. |
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The motion carried by the following vote: |
Aye:
Ambrozaitis, Holder, Rea and Yalamanchi
Absent:
Atkinson
COMMUNICATIONS
None Presented
NEW BUSINESS
2006-0003
Establish 2006 Financial Services Meeting Schedule.
FS Schedule memo.pdf; 2006 CC Meeting Calendar.pdf; Resolution.pdf
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A motion was made by Yalamanchi, seconded by Ambrozaitis, that this matter |
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Resolved that the Financial Services Committee establish their 2006 Meeting |
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Schedule as the Second Thursday of each month at 6:00 P.M. Michigan Time at |
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1000 Rochester Hills Drive, Rochester Hills, Michigan, Oakland County; with |
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understanding that any meeting dates conflicting with holidays or elections will |
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be rescheduled as needed. |
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The motion carried by the following vote: |
Aye:
Ambrozaitis, Holder, Rea and Yalamanchi
Absent:
Atkinson
2006-0004
Election of the Financial Services Committee Chairperson for 2006.
Resolution Chair.pdf
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A motion was made by Ambrozaitis, seconded by Yalamanchi, that this matter |
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be Approved. |
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Resolved that a unanimous ballot be cast and that Barbara Holder be elected as |
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the Chairperson of the Financial Services Committee for 2006. |
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The motion carried by the following vote: |
Aye:
Ambrozaitis, Holder, Rea and Yalamanchi
Absent:
Atkinson
2006-0005
Election of Financial Services Committee Vice Chairperson for 2006.
Resolution Vice Chair.pdf
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Committee members inadvertently elected Citizen Representative Jonathan Rea at |
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Financial Services Committee Vice Chairperson for calendar year 2006. |
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Committee is required to elect a City Council member and will place this item back on |
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the February Financial Services Committee agenda. |
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A motion was made by Yalamanchi, seconded by Ambrozaitis, that this matter |
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be Approved. |
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Resolved that a unanimous ballot be cast and that Jon Rea, Citizen |
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Representative be elected as Vice Chairperson of the Financial Services |
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Committee for 2006. |
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The motion carried by the following vote: |
Aye:
Ambrozaitis, Holder, Rea and Yalamanchi
Absent:
Atkinson
2006-0040
First Quarter Budget Amendments - Fiscal Year 2006
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Agenda Summary.pdf; 011806 1st Q Budget Amendments.pdf; Detail |
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amendment schedule.pdf; 011206 Financial Services Minutes.pdf; 0040 |
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Resolution.pdf |
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Julie Jenuwine, Finance Director, provided a brief explanation of each of the following |
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proposed amendments: |
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* Financial Services Committee reviews the four budget amendments prior to City |
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Council. |
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* January budget amendments are for the prior fiscal year, most pertaining to projects. |
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Police Department/Oakland County Sheriff's |
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Water/Sewer Improvement Fund |
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Water/Sewer Replacement Fund |
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Local Site Mediation Fund |
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A motion was made by Yalamanchi, seconded by Ambrozaitis, that this matter |
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be Recommended for Approval to the City Council Regular Meeting. |
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Whereas, the Financial Services Committee reviewed the proposed First Quarter |
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Budget Amendments for fiscal year 2006 at its January 11, 2006 Regular Meeting; |
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Resolved that the Financial Services Committee recommends City Council |
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approval of the First Quarter Budget Amendments for fiscal year 2006 as |
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presented by the Finance Director. |
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The motion carried by the following vote: |
Aye:
Ambrozaitis, Holder, Rea and Yalamanchi
Absent:
Atkinson
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Enactment No: RES0027-2006 |
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Note: Legislative Files 2006-0030 and 2006-0041 |
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are related to funding for Nowicki Park |
2006-0030
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Request to Reserve/Designate Proceeds Gained on Sale of Meadowfield |
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Property and Lombardo for the development of Nowicki Park |
Agenda Summary.pdf; 0030 FS Resolution.pdf
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Julie Jenuwine, Finance Director, requested an additional amendment to the resolution |
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pertaining to legislative file number 2006-0030 stating that the $368,829.18 monies are |
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"designated" rather than "reserved" due to this being a management intent or |
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designation. |
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Mike Hartner, Director of Parks & Forestry, agreed with the following explanation: |
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* City exchanged equal properties, the Meadowfield property of ten (10) acres for the |
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Adams Apple property of ten (10) acres. |
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* The difference is in the appraised value of the two (2) properties was $375,000 to the |
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City with net increase being $368,829.18. |
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* Money was deposited into the General Fund balance due to any Park improvement or |
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purchase is justified through the CIP and comes from the General Fund. |
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Mr. Hartner requested that the monies be earmarked as Management Intent monies |
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instead of depositing monies into the General Fund balance. He further requested that |
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the $368,000 be used as a potential source for matching funds for a Michigan Land |
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Trust Fund Grant specifically to develop Nowicki Park. If awarded the development |
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grant, Mr. Hartner would then need a resolution of City Council to approve the match of |
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grant dollars. |
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A motion was made by Yalamanchi, seconded by Rea, that this matter be |
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Recommended for Approval to the City Council Regular Meeting. |
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Meadowfield Property Resolution |
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Whereas, the land swap of the Meadowfield Drive property for the Adams Road |
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property included an additional net cash payment of $368,829.18 to the City of |
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Rochester Hills; |
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Whereas, there are no monies currently set aside for the development of Nowicki |
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Park; and |
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Whereas, the development of Nowicki Park would add needed recreational |
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amenities that would benefit our citizens; |
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Resolved that the Financial Services Committee recommends that the Rochester |
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Hills City Council to reserve/designate the $368,829.18 from the Meadowfield |
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Drive property sale in Buildings and Grounds (631) Fund's fund balance for |
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development of Nowicki Park, including the potential use as matching funds for |
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grant proposals. |
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The motion carried by the following vote: |
Aye:
Ambrozaitis, Holder, Rea and Yalamanchi
Absent:
Atkinson
2006-0041
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Authorize the Restriction/Designation Donation of Sale of Lombardo |
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Condominium Development on Meadowfield Drive |
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Agenda Summary.pdf; Lombardo Letter.pdf; 011206 FS Resolution.pdf; |
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0041 Resolution.pdf |
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Mike Hartner, Director of Parks & Forestry, discussed the Sale of Meadowfield Property |
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for development of Nowicki Park noting the following: |
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Julie Jenuwine, Finance Director, defined Reserve and Designate for Committee |
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members as follows: |
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Lombardo Company verbally indicated that they would like to donate $1,000 after each |
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sale of the condominiums that are developed on the Meadowfield Drive property to |
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develop Nowicki Park. |
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Mr. Yalamanchi questioned whether this was a definite monetary commitment from |
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Lombardo Company. |
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Mr. Hartner stated that City needs to obtain the commitment in writing. |
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Ms. Jenuwine recommended that the resolution state "restricted" funds rather than |
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"reserved" funds due Lombardo Company stating specific language that the funds are to |
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be used to develop Nowicki Park. |
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A motion was made by Yalamanchi, seconded by Ambrozaitis, that this matter |
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be Recommended for Approval to the City Council Regular Meeting. |
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Whereas, Lombardo Company has offered to donate to the City of Rochester Hills |
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$1,000 for each of the proposed 58 condominiums that will be built on the |
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Meadowfield Drive property as they are sold; and |
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Whereas, there are no monies currently set aside for the development of Nowicki |
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Park; and |
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Whereas, the development of Nowicki Park would add needed recreational |
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amenities that would benefit our citizens. |
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Resolved that the Rochester Hills City Council authorizes the restriction of any |
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monies when received from Lombardo Company in the Buildings and Grounds |
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(631) Fund's fund balance for development of Nowicki Park. |
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The motion carried by the following vote: |
Aye:
Ambrozaitis, Holder, Rea and Yalamanchi
Absent:
Atkinson
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Enactment No: RES0096-2006 |
2006-0043
Financial Policies Review
Agenda Summary.pdf; 2006 financial Policies to review.pdf
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Concensus of Committee members was to postpone discussion of Financial Policies |
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until February Financial Services meeting. |
Postponed
2005-0847
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Approval to Direct the Financial Services Committee to study the possible |
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financial impacts of Homeowner/City cost sharing divisions in association with |
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Special Assessment Districts |
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Agenda Summary.pdf; Referral Notice SAD.pdf; 060806 FS Dft Min.pdf; |
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0847 Resolution.pdf; 0847 Minutes.pdf |
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Referral from City Council requesting Financial Services Committee study the possible |
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financial impacts of Homeowner/City cost sharing divisions in association with Special |
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Assessment Districts (S.A.D.) |
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Ms. Holder will discuss this further with Linda Raschke and ask her to clarify her |
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resolution. |
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It was stated that the cost of a SAD has to be in proportion to assessment value, for |
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example, if a SAD costs the homeowner $10,000 and the City assessment cost to the |
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homeowner is $8,000, property value must increase by $8,000. |
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Consensus of Committee members was to postpone discussion until February Financial |
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Services Committee meeting. |
Postponed
YOUTH COMMENTS
None Presented
ANY OTHER BUSINESS
None Presented
NEXT MEETING DATE
Thursday, February 9, 2006, 6:00 p.m.
ADJOURNMENT
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There being no further business to discuss, Vice Chairperson Holder adjourned the |
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meeting at 8:10 p.m. |
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Minutes prepared by Sue Busam |
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Minutes were approved as presented at the December 13, 2006 Regular Financial |
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Services Committee Meeting. |
