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Administration and Information |
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Services Committee |
Rochester Hills
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1000 Rochester Hills |
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Drive |
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Rochester Hills, MI 48309 |
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Home Page: |
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www.rochesterhills.org |
Minutes
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John L. Dalton, April Feng, Bob Grace, Melinda Hill, Barbara Holder, Stephen Kirksey, |
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Pam Lee, Jane Leslie, Jennifer Stein, Gerard Verschueren |
4:00 PM
1000 Rochester Hills Drive
Tuesday, April 5, 2005
CALL TO ORDER
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Chairperson Holder called the Administration & Information Services Committee meeting |
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to order at 4:05 p.m. |
ROLL CALL
Melinda Hill, John Dalton, Barbara Holder and Gerard Verschueren
Present:
Stephen Kirksey
Absent:
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Non-Voting Members Present: Bob Grace, Pam Lee, Jane Leslie, April Feng |
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Non-Voting Members Absent: Jennifer Stein |
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Committee Members Stephen Kirksey and Jennifer Stein provided previous notice they |
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would be unable to attend and asked to be excused. |
APPROVAL OF MINUTES
There were no minutes for approval.
COMMUNICATIONS
None
UNFINISHED BUSINESS
2005-0163
Liquor License - Revised Application
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Agenda Summary.pdf; Liquor License Application 2005.pdf; Draft Min AIS |
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030105.pdf; Revised Liq License App.pdf; 0163 Resolution.pdf |
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Committee discussed Liquor License - Revised Application |
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Revisions to the application were based on the Committee's discussion at the previous |
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AIS Meeting including the following: |
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* Information on whether the applicant has ever operated a restaurant. |
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* A history of liquor violations dating back ten (10) years rather than five (5). |
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* A description, in the applicant's own words, of the "value to the community" the |
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establishment would provide. |
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* Applicant's personal business required as follows: |
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* Financial Statements for past two (2) years. |
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* Various food and liquor certifications of managers and employees. |
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* Description of the type of "character" of proposed establishment. |
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* This application solicits more information regarding business and operations |
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requesting ten (10) year history. |
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* Request for the Financial statements to specifically include a two (2) year history |
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might require an ordinance amendment because the Ordinance is not specific about |
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time frame. |
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The Committee suggested that the criteria checklist accompany the application. |
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* It was mentioned that applicants are required by the State of Michigan to be finger |
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printed before any consideration. |
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* The State insures a thorough criminal background check is conducted for all |
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applicants. |
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* City is not authorized to check criminal background records and only retains finger |
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prints on file. |
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A motion was made by Hill, seconded by Dalton, that this matter be |
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Recommended for Approval to the City Council. |
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Resolved that the Rochester Hills City Council Administration & Information |
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Services Committee recommend that City Council approve the second draft of the |
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new Liquor License Application developed in accordance with the revised liquor |
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license ordinance. |
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The motion carried by the following vote: |
Aye:
Hill, Dalton, Holder and Verschueren
Absent:
Kirksey
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Enactment No: RES0125-2005 |
NEW BUSINESS
2005-0256
Local Control Liquor License Resolution to State
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Agenda Summary.pdf; Orion Sample Resolution.pdf; RH Proposed |
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Resolution.pdf; 0256 Resolution.pdf |
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Committee discussed Local Control Liquor License Resolution to State |
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Committee reviewed the Charter Township of Orion's resolution in favor of ensuring |
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local control of Liquor Licenses. |
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Ms. Hill was in favor of the Orion Township Resolution and suggested it be moved on to |
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Council for approval. |
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Ms. Leslie noted that the change was adopted to amend the resolution so that City's with |
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populations of 190,000 but under 300,000 would have a say in Local Liquor License |
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Control. |
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Mr. Grace asked if a business is closed would an issued Liquor License stay within the |
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community if this law is passed. |
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Ms Leslie responded that the Liquor License stays with the owner if the license has |
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been issued. It then becomes the property rights of whoever is the owner of the |
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establishment. She noted further that if a business remains closed for more than thirty |
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days, the applicant is required to put the Liquor License into escrow with Lansing and |
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License remains in escrow. The Liquor License owner has the option to transfer the |
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license to a new owner/applicant outside of the City. |
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A motion was made by Hill, seconded by Verschueren, that this matter be |
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Recommended for Approval to the City Council. |
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Resolved that the Rochester Hills City Council Administration & Information |
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Services Committee hereby recommends that the City Council support the |
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principle of local control by local municipalities of quota liquor licenses; and |
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Be It Further Resolved that the Rochester Hills City Council Administration & |
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Information Services Committee recommends that City Council petition the State |
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legislature to enact an amendment to Michigan liquor law that would ensure local |
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control of liquor licenses through the requirement that any and all quota liquor |
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licenses be returned to the quota for a particular local municipality, whether city, |
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village, or township, when no longer in use, for whatever reason, in conjunction |
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with the viable business to which it was originally issued. |
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The motion carried by the following vote: |
Aye:
Hill, Dalton, Holder and Verschueren
Absent:
Kirksey
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Enactment No: RES0124-2005 |
2005-0243
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Salary Recommendation for Directors' General Adjustment Recommendation - |
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2006 |
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Agenda Summary.pdf; Memo Galeczka re Directors General |
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Adjustment.pdf; 060105 Revised Memo Lee.pdf; Revised |
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Mayor_CM_Council Pay 6_05.pdf; Wage Adjustments.pdf; Revised Dir of |
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Parks & Forestry 6_05.pdf; 2006 Salary Rec memo to Mayor.pdf; 2005 |
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Revised Sala |
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Committee discussed Salary Recommendation for Directors. |
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Ms. Pam Lee, Human Resources Director, presented a salary survey to the committee |
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noting the following: |
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* Survey included ten (10) municipalities participating. |
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* Included in the survey were definitions, general descriptions for each Director's |
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position. |
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* Economic informational articles including Consumer Price Index and Employment |
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Cost Index were also provided |
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* Cities that did not have a comparable positions were excluded from the survey. |
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Ms. Lee recommended that the AIS Committee be mindful of their Director salary |
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adjustment decision because it sets the precedent for union negotiations. She |
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summarized the 2005 salary adjustments as follows: |
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* Director and non-union received a two (2.0%) percent adjustment for 2005. |
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* Fire contract begins January 2005 and Union 2491 contract begins April 1, 2005 with |
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the City looking at a two (2.0%) percent adjustment for both groups for the year 2005. |
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* Supervisory bargaining unit received two and two-tenths (2.2%) percent for 2005. |
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Ms. Lee suggested two (2%) percent as the maximum salary adjustment for Directors. |
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She noted that the survey showed most Cities anticipating adjustments at 3.0% percent |
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based on contractual issues, negotiations and agreements resolved in prior year. |
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Mr. Dalton suggested recommending a two (2%) adjustment for the Directors and if any |
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bargaining unit received more than two (2%) percent, then AIS could re-examine the |
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directors salary adjustment. |
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Ms. Lee cautioned Committee against "me too" clauses due to them being detrimental to |
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the labor negotiation process. |
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Discussion commenced regarding deferring recommendations regarding the Director |
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salary adjustments until union contracts are settled, noting Director salary |
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recommendations have been delayed in the past. It was further noted that the City |
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Charter or Ordinance may not allow the City to defer the Director Salary Adjustments. |
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Mr. Dalton requested that Ms. Lee check with John Staran, City Attorney regarding |
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delaying Director salary adjustment. |
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It was noted that the salary survey minimum and maximum did not coincide with what |
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was contained in the budget book. Ms. Lee explained that in the budget book there is |
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only a single salary listed for the directors and not an actual range. However when |
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hiring a new director, the minimum is posted for those vacancies. |
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Ms. Lee concluded that of the twelve cities surveyed, responses were received from ten. |
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Overall the directors are within the appropriate ranges. Ms. Lee further stated that the |
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Committee needs to look very closely at the type of adjustment the Committee is going |
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to recommend because of the City is in the midst of contract negotiations. |
Discussed
2005-0245
Salary Recommendation for Mayor - 2006
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Agenda Summary.pdf; Memo Galeczka re Mayor's Salary.pdf; Revised |
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Mayor_CM_Council Pay 6_05.pdf; Revised Mayor Council 2005 Market |
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Survey.pdf; Mayor & CC Survey.pdf; Memo Lee HR 033105 .pdf; 0245 |
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Resolution.pdf |
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Committee discussed Mayor's Salary noting the following: |
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Committee reviewed the salary survey provided by Pam Lee. It was noted that City |
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Managers are highly compensated due to qualifications required to fill that position and |
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the City of Rochester Hills sits in a different position with an elected Mayor. |
Discussed
2005-0244
Salary Recommendation for City Council - 2006
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Agenda Summary.pdf; Memo Galeczka re CC Salary.pdf; Revised |
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Mayor_CM_Council Pay 6_05.pdf; Revised Mayor & CC 2005 Market |
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Survey.pdf; Mayor & CC 2005 Market Survey.pdf; Memo Lee HR 033105 |
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.pdf; 0244 Resolution.pdf |
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Committee discussed Salary - City Council noting the following: |
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* Difference between strong Mayor governed Cities vs. strong City Manager governed |
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Cities is that a Mayor governed City Council is compensated at a higher rate due to |
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having a higher level of responsibilities. |
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* Rochester Hills City Council should only be compared with other Cities that have |
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strong Mayor forms of government. |
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* Rochester Hills current City Council salaries are more in line with City Manager forms |
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of government. |
Discussed
2005-0239
Salary Recommendation for Boards and Commissions - 2006
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Resolved that the Administration & Information Services Committee |
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recommends to City Council that the rate of pay for the Boards and |
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Commissions for Fiscal Year 2006 Budget remain the same as 2005 and be set |
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at Seventy-Five Dollars ($75.00) for the Chairperson, and Sixty-Five Dollars |
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($65.00) for the Members per meeting attended: |
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Construction/Fire Prevention Code Board of Appeals |
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Economic Development Corporation |
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Historic Districts Commission |
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Zoning Board of Appeals/Sign Board of Appeals |
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Further Resolved that the per diem fee for the Fiscal Year 2006 Budget for the |
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Board of Review Members remain the same as 2005 and be set at One |
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Hundred Dollars ($100.00) per meeting attended. |
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Agenda Summary.pdf; Memo Galeczka re Bds & Com Per Diem.pdf; |
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Memo Mertz re Bds & Com Survey.pdf; 0239 Resolution.pdf |
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Ms. Lee noted that the Clerk's Department hands the Boards & Commissions survey |
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regarding per-diem fees. |
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Members requested that historical information regarding per-diem fees be provided by |
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the Clerk's Office at a future meeting. |
YOUTH COMMENTS
None
ANY OTHER BUSINESS
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Committee discussed Change of Meeting Time with Youth Representatives |
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Attending Quarterly |
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Committee discussed changing the AIS Committee time back to the morning beginning |
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Fall 2005 due to Youth Representatives only being required to attend a quarterly |
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meeting. |
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Consensus of Committee members to address this at a later date. |
2005-0346
City Council Internet Access
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Internet Usage Memo.pdf; Administrative Policy #300_2004.pdf; 120199 |
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Letter Staran.pdf; 110303 Letter Staran.pdf; 051404 Letter Staran.pdf; |
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051502 Memo MIS.pdf |
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Council Internet Usage and Reimbursement |
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Ms. Hill asked Council members to remember to access "GoToMYPC". |
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* It was noted that Council members logs show very little usage of this provided service. |
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* City has invested monies from Council side and receive reimbursement for something |
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that is not being fully utilized. |
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* It was also noted that Council members are requesting the Clerk's Office to provide |
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last minute paper copies. |
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* Suggested that Council Members set up additional training with MIS. |
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Ms. Hill stated that City Council is under public scrutiny and Council members need to |
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decide to make a commitment to utilize "GoToMyPC" or eliminate budgeting for this |
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service. |
Discussed
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Committee discussed cell phone usage. |
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Ms. Hill stated that the Mayor has asked City Council to limit cell phone use to City |
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business due to an increase in minutes usage. |
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Consensus of Committee to have Chairperson talk to each Council member individually. |
NEXT MEETING DATE
Rescheduled - Tuesday, May 17, 2005 at 4:00 p.m.
ADJOURNMENT
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There being no further business to discuss, Chairperson Holder adjourned the meeting |
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at 4:55 p.m. |
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Minutes prepared by Margaret Strate. |
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Minutes were approved as presented at the June 7, 2005 Regular Administration & |
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Information Services Committee Meeting. |
