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Administration and Information |
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Services Committee |
Rochester Hills
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1000 Rochester Hills |
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Drive |
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Rochester Hills, MI 48309 |
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Home Page: |
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www.rochesterhills.org |
Minutes
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John L. Dalton, Bob Grace, Melinda Hill, Barbara Holder, Stephen Kirksey, |
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Pam Lee, Jane Leslie, Gerard Verschueren |
4:00 PM
1000 Rochester Hills Drive
Tuesday, October 4, 2005
CALL TO ORDER
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Due to absence of Chairperson Holder, Committee Member Hill called the meeting to |
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order at 4:10 PM. |
ROLL CALL
Melinda Hill, John Dalton and Gerard Verschueren
Present:
Barbara Holder and Stephen Kirksey
Absent:
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Non-Voting Members Present: Bob Grace, Pam Lee |
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Non-Voting Members Absent: Jane Leslie |
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Others Present: Susan Galeczka, Deputy Clerk |
APPROVAL OF MINUTES
None were presented.
COMMUNICATIONS
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Ms. Pam Lee, Director of Human Resources, informed the Committee that the |
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Employee Health & Wellness Fair will be held tomorrow, October 5, 2005, at City Hall |
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between 1:00 PM and 4:00 PM. She encouraged Council Members to attend the fair |
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that will provide general health and wellness information. |
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The Employee Flu Clinic is October 24, 2005, from 1:00 PM to 4:00 PM. The Mayor's |
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Office generally has a "citizens flu clinic". Benefits Open Enrollment will begin October |
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17, 2005. |
UNFINISHED BUSINESS
2005-0345
City Council Timesheets
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Agenda Summary.pdf; FINAL DRAFT Policy.pdf; 030706 AIS - DRAFT 3 |
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Policy.pdf; 020706 AIS - DRAFT 2 Policy.pdf; 010406 Referral from |
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CC.pdf; 010406 CC Reg Mtg DRAFT Min EXERPT.pdf; 122805 Agenda |
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Summary.pdf; 110205 Agenda Summary.pdf; 080205 AIS - DRAFT 1 |
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Ms. Hill briefly recapped the purpose of the draft policy regarding Council |
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Attendance/Per Diem Compensation. The consensus of the Committee was to |
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recommend that it be moved forward to City Council for further discussion. |
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A motion was made by Dalton, seconded by Verschueren, that this matter be |
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Approved and Referred to the City Council Regular Meeting. |
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Resolved that the Administration & Information Services (AIS) Committee refers |
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the Draft Policy regarding Council Attendance/Per Diem Compensation to CIty |
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Council for review. |
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The motion carried by the following vote: |
Aye:
Hill, Dalton and Verschueren
Absent:
Holder and Kirksey
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Enactment No: RES0154-2006 |
2005-0346
City Council Internet Access
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Agenda Summary.pdf; FINAL DRAFT Policy.pdf; 030706 AIS - DRAFT 2 |
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Policy.pdf; 010406 Referral from Council.pdf; Troy E-Rule article dtd |
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2-16-06.pdf; 010406 CC Reg Mtg DRAFT Min EXERPT.pdf; 122905 |
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Agenda Summary.pdf; 110205 Agenda Summary.pdf; 080205 AIS - |
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Ms. Hill briefly recapped the purpose of the draft policy regarding Use of Electronic |
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Communication Devices During City Council Meetings. The consensus of the |
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Committee was to recommend that it be moved forward to City Council for further |
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discussion. |
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A motion was made by Dalton, seconded by Verschueren, that this matter be |
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Approved and Referred to the City Council Regular Meeting. |
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Resolved that the Administration & Information Services (AIS) Committee refers |
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the Draft Policy regarding Use of Electronic Communication Devices During City |
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Council Meetings to City Council for review. |
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The motion carried by the following vote: |
Aye:
Hill, Dalton and Verschueren
Absent:
Holder and Kirksey
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Enactment No: RES0155-2006 |
2005-0403
Discussion of 2005 Network Upgrade
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Agenda Summary.pdf; Bid Tabulation.pdf; 091605 MIS update.pdf; 0403 |
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Resolution.pdf |
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Mr. Bob Grace, Director of MIS, gave a brief update which included the following: |
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* The 2005 Network upgrade will be presented to City Council on October 19, 2005 |
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which will include information regarding the $550,000 pricing and budgeted dollars to |
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pay for the project. |
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* Normally a network infrastructure is replaced approximately every three (3) to four (4) |
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years. However, due to budget constraints, the replacement was placed on hold for |
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over 18 months. Most of the City's servers are five (5) to eight (8) years old. |
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* The current system is running out of disk capacity and is difficult to add additional |
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storage or conduct rearrangements as necessary. |
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* The new system will be a Storage Area Network (SAN) system that will protect |
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against losing data if servers should "crash". It will also improve "backup" procedures |
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and better facilitate a disaster recovery plan for off site storage of electronic information. |
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* MIS will receive training on the new technology/software, etc. for the upgraded |
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network. |
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The consensus of the Committee was to recommend the project for approval to City |
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Council. |
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A motion was made by Dalton, seconded by Verschueren, that this matter be |
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Recommended for Approval to the City Council Regular Meeting. |
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Resolved that the Administration and Information Services Committee refers the |
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2005 City Network Upgrade Project to City Council and recommends approval of |
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the Network Upgrade. |
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The motion carried by the following vote: |
Aye:
Hill, Dalton and Verschueren
Absent:
Holder and Kirksey
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Enactment No: RES0347-2005 |
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Ms. Holder entered at 4:39 PM. |
Melinda Hill, John Dalton, Barbara Holder and Gerard Verschueren
Present:
Stephen Kirksey
Absent:
2005-0593
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Request for Purchase Authorization - MIS: Project budget for the upgrade of |
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the City's financial software system in the amount not-to-exceed $330,000.00; |
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AMX International, Idaho Falls, Idaho and various other vendors |
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Agenda Summary.pdf; Proposal Tabulation.pdf; 092705 AIS Update.pdf; |
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080205 AIS Update.pdf; 0593 Resolution.pdf |
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Mr. Bob Grace, MIS Director, gave an update for the needed upgrades to the City's |
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financial system software and noted the following: |
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* There have not been upgrades to the financial system since it was implemented in |
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2000-2001. |
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* A third party vendor has examined the current issues with the three (3) different |
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servers communicating with each other. There were modest improvements, but |
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important issues still remain. |
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* The City's hardware is four and one-half (4 1/2) years old and will require upgrades as |
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well. |
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* The hardware upgrades have three (3) different platforms to consider. They are: |
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1) Stay with the AS400 with two (2) Windows-based servers |
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2) Convert to all Windows-based servers |
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3) Convert to Oracle and change everything entirely which would require new |
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training for city employees |
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* Bid pricing will be solicited for all three platforms. |
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* MIS perfers that the hardware either remain as it is now or make upgrades to all |
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Windows-based servers. |
Discussed
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Enactment No: RES0375-2005 |
NEW BUSINESS
None presented.
YOUTH COMMENTS
None presented.
ANY OTHER BUSINESS
None Presented
NEXT MEETING DATE
Tuesday, November 1, 2005 at 4:00 PM.
ADJOURNMENT
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There being no further business to discuss, Chairperson Holder adjourned the meeting |
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at 4:50 PM. |
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Minutes prepared by Denise Mertz. |
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Minutes were approved as presented at the May 23, 2006 Special Administration & |
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Information Services Committee Meeting. |
