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Administration and Information |
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Services Committee |
Rochester Hills
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1000 Rochester Hills |
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Drive |
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Rochester Hills, MI 48309 |
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Home Page: |
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www.rochesterhills.org |
Minutes
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John L. Dalton, Bob Grace, Katie Hauswirth, Melinda Hill, Barbara Holder, Bev Jasinski, |
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Andrew Kenzie, Pam Lee, Gerard Verschueren |
8:00 AM
1000 Rochester Hills Drive
Tuesday, July 13, 2004
CALL TO ORDER
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Chairperson Hill called the Administration & Information Services Committee meeting to |
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order at 9:02 a.m. on July 13, 2004. |
ROLL CALL
Melinda Hill, Barbara Holder and Gerard Verschueren
Present:
John Dalton and Stephen Kirksey
Absent:
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Non-Voting Members Present: Bob Grace, Bev Jasinski and Pam Lee |
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Non-Voting Members Absent: Katie Hauswirth and Andrew Kenzie |
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Others Present: Jane Leslie, Deputy City Clerk |
APPROVAL OF MINUTES
2004-0516
Regular Meeting - April 6, 2004
040406 draft minutes.pdf; 0516 AIS Resolution.pdf
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A motion was made by Holder, seconded by Verschueren, that this matter be |
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Approved. |
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Resolved that the Administration and Information Services Committee hereby |
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approves the Minutes of the Regular Meeting of April 6, 2004 as presented. |
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The motion carried by the following vote: |
Aye:
Hill, Holder and Verschueren
Absent:
Dalton and Kirksey
2004-0517
Regular Meeting - May 4, 2004
050404 DRAFT Minutes.pdf; 0517 AIS Resolution.pdf
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A motion was made by Holder, seconded by Verschueren, that this matter be |
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Approved. |
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Resolved that the Administration and Information Committee hereby approves the |
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Minutes of the Regular Meeting of May 4, 2004 as presented. |
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The motion carried by the following vote: |
Aye:
Hill, Holder and Verschueren
Absent:
Dalton and Kirksey
2004-0563
Regular Meeting - June 1, 2004
060104 draft minutes.pdf; 0563 AIS Resolution.pdf
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A motion was made by Holder, seconded by Verschueren, that this matter be |
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Approved. |
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Resolved that the Administration and Services Committee hereby approves the |
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Minutes of the Regular Meeting of June 1, 2004 as presented. |
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The motion carried by the following vote: |
Aye:
Hill, Holder and Verschueren
Absent:
Dalton and Kirksey
COMMUNICATIONS
None.
NEW BUSINESS
2004-0601
Class C Liquor License Transfer - Toscani - HR
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Agenda Summary CC.pdf; Agenda Summary AIS.pdf; Toscani-HR |
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App-Entertainment-Lease.pdf; Toscani-HR LCC Resolution.pdf; |
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20040713 Minutes, AIS.pdf; 0601 Resolution.pdf |
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The applicants, Mr. Kolja Ivezaj and Mr. Mark Bojaj, were seeking a transfer of a Class |
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C License, as they were purchasing an existing business with the intention of operating |
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it in the same manner as the previous owner. |
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The Committee approved the transfer due to the following: |
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* The business was only changing ownership. |
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* All inspections were approved. |
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* Applicant has signed the City's Dance/Entertainment Permit Agreement. |
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* The State has given their approval following an investigation. |
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* The applicants' wives will receive the State-required food handling certification. |
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A motion was made by Holder, seconded by Verschueren, that this matter be |
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Approved and Referred to the City Council. |
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Resolved that the Administration & Information Services (AIS) Committee |
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recommends that City Council approves the request from HR Restaurants, L.L.C. |
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to transfer ownership of 2003 Class C licensed business, located at 2086 Crooks |
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Road, Rochester Hills, MI 48309, Oakland County, Michigan from Toscani, L.L.C. |
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The motion carried by the following vote: |
Aye:
Hill, Holder and Verschueren
Absent:
Dalton and Kirksey
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Enactment No: RES0229-2004 |
2004-0602
Class C Liquor License - Europa Bistro, Inc.
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Agenda SummaryCC.pdf; Agenda Summary AIS.pdf; |
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EuropaApp-LCCResolution.pdf; 20040713 Minutes, AIS.pdf; 0602 |
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Resolution.pdf |
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The applicant, Mr. Pascal Paviani, explained that he was seeking to change the status |
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of his existing Class C License, which only allows the sale of beer and wine, to include |
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The Committee approved the change in status. |
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A motion was made by Holder, seconded by Verschueren, that this matter be |
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Approved and Referred to the City Council. |
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Resolved that the Administration & Information Services (AIS) Committee |
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recommends that City Council approves the request from Europa Bistro, Inc. |
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to transfer classification of 2003 Tavern licensed business, located at 2076 W. |
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Auburn Rd., Rochester Hills, MI 48309, Oakland County, Michigan to a Class C |
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License. |
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The motion carried by the following vote: |
Aye:
Hill, Holder and Verschueren
Absent:
Dalton and Kirksey
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Enactment No: RES0231-2004 |
2004-0603
Class C Liquor License - Cosi
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Agenda Summary CC.pdf; Agenda Summary AIS.pdf; 20040713 Minutes |
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AIS.pdf; App Form 10Q LCC Res.pdf; 0603 Resolution.pdf |
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The applicant, Ms. Kelly Allen, Attorney for Cosi Corporation, explained that Cosi went |
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public the previous November and that the State Liquor Control Commission considers |
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this a stock transfer and, thus, requires approval of the Class C License on a local level. |
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She stressed that very little had changed in the structure of the company itself, as over |
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100,000 shares of the company had already been authorized. |
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The Committee approved the request. |
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A motion was made by Holder, seconded by Verschueren, that this matter be |
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Approved and Referred to the City Council. |
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Resolved that the Administration & Information Services (AIS) Committee |
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recommends that City Council approves the request from Cosi, Inc. to transfer all |
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stock of 2003 Class C licensed business, located at 84 N. Adams., Rochester Hills, |
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MI 48309, Oakland County, Michigan from private corporation to public |
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corporation. |
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The motion carried by the following vote: |
Aye:
Hill, Holder and Verschueren
Absent:
Dalton and Kirksey
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Enactment No: RES0232-2004 |
UNFINISHED BUSINESS
2004-0434
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Amendment to Ballot Language regarding Elimination of Primary Elections in |
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the City of Rochester Hills |
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081804 Agenda Summary.pdf; Primary Ballot Amendment.pdf; 071404 |
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Agenda Summary.pdf; Letter Staran 20040723.pdf; Report City |
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Elections.pdf; Information from Farmington Hills.pdf; Information from |
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Novi.pdf; Memo Jasinski to AIS 070804.pdf; AIS Resolution 07 |
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The cities of Troy, Farmington Hills and Novi have all eliminated their Primary Elections. |
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Various reasons for the elimination are as follows: |
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- Reduction in election expenses. |
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- Reduction in the blight resulting from numerous campaign signs. |
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- Reduction in the campaign season. |
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- Reduction in candidate campaign expenses. |
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Ms. Holder questioned how many municipalities still have primaries. |
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Ms. Jasinski explained that that information is not readily available from the Michigan |
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Municipal League or the State Election Commission and would require some research. |
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The following issues specific to elections in Rochester Hills were discussed: |
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* General City Election turnout is typically 25% to 30%, with the turnout for the City's |
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Primary Election being 10% to 15%. |
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* The cost for a City Primary Election is $35,000 to $40,000. |
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* The winner of the Primary Election always wins the General Election. |
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* There are no additional costs associated with the General Election if the Primary |
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Election is eliminated. |
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* With the potential for more than two (2) names per position, winners may only win a |
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plurality rather than a majority. |
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* Eliminating the Primary Election is a Charter amendment and must go to a vote of |
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the people. |
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The Consensus of the Committee was to recommend that City Council consider the |
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elimination of Primary Elections. |
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A motion was made by Verschueren, seconded by Holder, that this matter be |
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Approved and Referred. |
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Whereas Primary Elections in the City of Rochester Hills typically result in low |
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voter turnout; and |
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Whereas Primary Elections in the City of Rochester Hills have historically |
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mirrored the results of the subsequent General Election; and |
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Whereas the elimination of the Primary Election would result in a financial |
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savings to the City of Rochester Hills of approximately $35,000 to $40,000. |
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Resolved that the Administration & Information Services (AIS) Committee |
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recommends that City Council consider the elimination of Primary Elections in |
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the City of Rochester Hills. |
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Be It Further Resolved that the Rochester Hills City Council wishes to pursue the |
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elimination of Primary Elections, and directs the City Attorney John Staran be |
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directed to prepare the proposed ballot language to be reviewed and approved by |
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City Council at a subsequent regular meeting. |
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The motion carried by the following vote: |
Aye:
Hill, Holder and Verschueren
Absent:
Dalton and Kirksey
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Enactment No: RES0284-2004 |
2004-0435
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Meeting Time Change to Accommodate the School Schedules of Student |
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Representatives |
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Memo Strate.pdf; Minutes 050404.pdf; Minutes 071304.pdf; Email Kenzie |
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040604.pdf |
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The Committee discussed the following issues with regard to a possible change of |
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meeting time and date to accommodate the school schedules of the Youth |
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Representatives: |
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* Youth Representatives find it difficult to attend Committee meetings during schools |
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hours. |
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* The Clerk's Department is considering having Youth Reps sit in on Council meetings |
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on a rotating basis. |
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* The two (2) school principals contacted, while acknowledging the value of the |
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program, are reluctant to allow students to miss class time. |
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* A letter written by Committee members and a letter written by each youth outlining |
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the benefits of the program to be sent to their respective principals may be of |
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assistance. |
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* Rochester Schools has a late start the first Wednesday of each month. |
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It was the consensus of the Committee that the two (2) newly-appointed Youth |
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Representatives be asked if changing the meeting to 8:00 a.m. the first Wednesday of |
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each month would be appropriate with their schedules, as this would likely coincide with |
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the late start of school. |
Discussed
2004-0488
Administration Request Policy
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Memo Strate CC Requests.pdf; Memos Somerville CC Requests.pdf; |
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Minutes Excpt Draft (reqst policy) 060104.pdf |
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The consensus of the Committee members was that the issue of Administrative |
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Requests be brought before City Council for discussion at a regular or work session |
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meeting to be determined by City Council President John Dalton. To be discussed |
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would be the Committee's suggested process by which Council requests of the |
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Administrative Staff would be evaluated by the Council President and the City Council |
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Liaison to determine if there is a need to then bring the request to the Mayor for |
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consideration and direction to the Administration. |
Discussed
NEW BUSINESS
2004-0604
Class C Liquor License - Papa Joe's
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Memo Strate.pdf; 071304 Agenda Summary.pdf; Minutes 071304.pdf; |
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PapaJoesAIS1005Mtg.pdf; PapaJoesAISMtg1005.pdf |
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The consensus of the Committee was to deny any recommendation to City Council |
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regarding this request for three (3) new Class C Liquor Licenses, as no specific |
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applicants or proprietors, other than the developer, were identified. It was suggested |
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that the applicant seek licenses currently in escrow, or tenants that could relocate and |
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bring a license from another community into Rochester Hills. |
Discussed
2004-0578
Youth Representative Appointments 2004-2005
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Youth Appt Agenda Summary sheet 063004.pdf; Feng, April.pdf; Stein, |
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Jennifer.pdf; Resolution.pdf |
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Ms. April Feng and Ms. Jennifer Stein were appointed to the Committee by unanimous |
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vote. |
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A motion was made by Holder, seconded by Verschueren, that this matter be |
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Approved. |
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Resolved that the Administration & Information Services Committee (AIS) concurs |
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with the recommendation of the Community Development & Viability Committee |
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and appoints April Feng and Jennifer Stein as the 2004-2005 Youth |
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Representatives to the AIS Committee for a term to begin September 1, 2004 and |
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end August 31, 2005. |
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The motion carried by the following vote: |
Aye:
Hill, Holder and Verschueren
Absent:
Dalton and Kirksey
ANY OTHER BUSINESS
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Ms. Pam Lee, Director of Human Resources, requested clarification with regards to City |
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Council Member Gerald Robbins's question to City Attorney John Staran regarding the |
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appropriateness of the Mayor determining the salaries of Council-appointed department |
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directors. |
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It was the consensus of the Committee that City Council President John Dalton speak to |
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Mr. Robbins prior to the Council meeting at which the issue would be addressed to gain |
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clarification of Mr. Robbins' specific concerns. |
NEXT MEETING DATE
Rescheduled Regular Meeting - Tuesday, August 10, 2004 at 8:00 a.m.
ADJOURNMENT
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There being no further business to discuss, Chairperson Hill adjourned the meeting at |
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10:15 a.m. |
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Minutes prepared by Margaret Strate. |
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Minutes were approved as presented at the October 5, 2004 Regular Administration & |
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Information Services Committee Meeting. |
