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1000 ‎Rochester Hills Dr‎

Rochester Hills‎, ‎MI ‎

48309‎

(‎248‎) ‎656‎-‎4600‎

Home Page‎: ‎

www‎.‎rochesterhills‎.‎org‎

Rochester Hills

Minutes - Final

Green Space Advisory Board

Chairperson Gerald Carvey‎, ‎Vice Chairperson Tim Gauthier‎

Members‎: ‎Thomas Dohr‎, ‎Richard Graham‎, ‎Jayson Graves‎, ‎Lynn Loebs‎,‎

Dahlvin Peterson‎, ‎Samantha Phillips‎, ‎Beth Tilove‎

Council Member Adam Kochenderfer‎

Youth Representatives‎: ‎Shreya Reddy‎, ‎Alexis Smith‎, ‎Taylor Thorpe‎

7:00 PM

1000 Rochester Hills Drive

Tuesday, September 24, 2013

CALL TO ORDER

Chairperson Carvey called the Green Space Advisory Board meeting to order ‎

at ‎7‎:‎00 ‎p‎.‎m‎.‎

ROLL CALL

Gerald Carvey‎, ‎Tim Gauthier‎, ‎Richard Graham‎, ‎Jayson Graves‎, ‎Dahlvin ‎

Peterson and Beth Tilove‎

Present

6 -

Thomas Dohr, Lynn Loebs and Samantha Phillips

Absent

3 -

Non‎-‎Voting Members Present‎: ‎Kurt Dawson‎, ‎Mike Hartner‎, ‎Adam ‎

Kochenderfer ‎(‎arrived ‎7‎:‎04 ‎p‎.‎m‎.)‎, ‎Roger Moore‎, ‎Shreya Reddy‎, ‎and Taylor ‎

Thorpe‎

Non‎-‎Voting Members Absent‎: ‎Alexis Smith‎

Others Present‎: ‎Residents Leo Oriet and Sandy Niks‎. ‎Keith Sawdon‎, ‎Finance ‎

Director‎

Committee Members Dohr‎, ‎Phillips‎, ‎and Smith provided previous notice they ‎

would be unable to attend and asked to be excused‎.‎

APPROVAL OF MINUTES

2013-0347

Regular Meeting ‎- ‎August ‎27‎, ‎2013‎

08-27-13 GSAB Draft minutes.pdf

Resolution.pdf

Attachments‎:‎

A motion was made by Peterson‎, ‎seconded by Graham‎, ‎that this matter be ‎

Approved‎. ‎The motion carried by the following vote‎:‎

Aye

Carvey, Gauthier, Graham, Graves, Peterson and Tilove

6 -

Absent

Dohr, Loebs and Phillips

3 -

Resolved‎ that the Green Space Advisory Board hereby approves the Minutes of ‎

the Regular Meeting of August ‎27‎, ‎2013 ‎as presented‎.‎

COMMUNICATIONS

2013‎/‎2014 ‎Youth Representatives‎

The Board welcomed new youth representatives Shreya Reddy and Taylor ‎

Thorpe‎, ‎and Alexis Smith‎, ‎returning from last year‎. ‎Ms‎. ‎Reddy and Ms‎. ‎Thorpe ‎

were given a folder containing GSAB information to assist them‎. ‎

Perpetual Care Trust Fund update‎

Mr‎. ‎Keith Sawdon‎, ‎the City’s Finance Director‎, ‎gave an update regarding ‎

establishing a perpetual care trust fund for green space and natural features‎. ‎

The concept is to use the longer term investment tools to generate enough ‎

earnings to conduct stewardship activities going forward forever‎. ‎The Green ‎

Space Millage funds‎, ‎which are currently held in a special revenue fund‎, ‎can ‎

legally be transferred into a trust fund‎. ‎However‎, ‎certain laws guide certain ‎

funds that can be invested via Public Act ‎20‎, ‎short‎-‎term investments or via ‎

Public Act ‎314‎, ‎long‎-‎term investments‎. ‎The legal definition of perpetual care is ‎

somewhat gray‎. ‎It could take more than a year to propose language that will ‎

amend the investment act to fit Rochester Hills’ purpose of stewardship for ‎

green space and natural features‎. ‎There has been no other municipality in ‎

Michigan to create a perpetual care trust fund for this purpose that we know of‎. ‎

The City’s GSAB is on the cutting edge to develop a perpetual care trust fund‎, ‎

which can be done‎, ‎but will take more effort than originally thought‎. ‎It could be ‎

possible that the goal may not be reached‎.‎

Board members expressed appreciation for Mr‎. ‎Sawdon‎'‎s update‎.‎

PUBLIC COMMENT

Chairperson Carvey acknowledged that Ms‎. ‎Sandy Niks and Mr‎. ‎Leo Oriet were ‎

present‎. ‎There were no comments noted‎.‎

UNFINISHED BUSINESS

2008-0130

GSAB Administrative ‎& ‎Strategic Sub‎-‎Committee‎

Chairperson Carvey noted that three members‎' ‎terms are expiring December ‎

31‎, ‎2013‎. ‎They are Members Loebs‎, ‎Peterson and Tilove‎. ‎They will be ‎

contacted by the Clerk‎'‎s Office and asked if they have an interest to be ‎

re‎-‎appointed by City Council in December‎.‎

Discussed

2008-0131

GSAB Communication‎, ‎Promotion ‎& ‎Education Sub‎-‎Committee‎

Mr‎. ‎Mike Hartner‎, ‎Director of Parks ‎& ‎Forestry distributed the information flyer ‎

regarding the green space ballot question that will be mailed to all registered ‎

voters including ‎5‎,‎200 ‎absentee voters‎. ‎The flyer has been placed throughout ‎

City Hall and will be shared with various groups‎. ‎The City‎'‎s green space web ‎

page has also been updated to include the ballot question information‎.‎

Discussed

2008-0132

GSAB Property Nominations ‎& ‎Acquisitions Sub‎-‎Committee‎

Mr‎. ‎Hartner distributed maps and descriptions of city‎-‎owned green space ‎

properties which include the new donated property by the developer of the Clear ‎

Creek subdivision located on the southeast corner of Sheldon and Mead roads‎. ‎

The Clear Creek property donation‎, ‎which is approximately ‎24 ‎acres‎, ‎has been ‎

recorded‎. ‎Green space boundary signs will be put in place‎. ‎This donation ‎

resulted from an agreement with the developer‎. ‎Originally‎, ‎a ‎39 ‎acre parcel was ‎

nominated for green space acquisition in ‎2009‎. ‎In ‎2010‎, ‎the State‎'‎s trust fund ‎

awarded a matching grant to the City for the acquisition‎. ‎As the local economy ‎

improved‎, ‎the developer decided to move the development forward and the City ‎

had to decline the grant‎.‎

Member Gauthier distributed an update of his property and nominations ‎

acquisition log‎. ‎The total acreage of acquired green space is now approximately ‎

66 ‎acres which includes the newly donated Clear Creek parcel‎.‎

Discussed

2008-0133

GSAB Stewardship ‎& ‎Advocacy Sub‎-‎Committee‎

Update on Discovery Hike‎, ‎Saturday‎, ‎October ‎19‎, ‎2013 ‎- ‎10 ‎a‎.‎m‎. ‎to ‎1 ‎p‎.‎m‎.‎

Chairperson Carvey briefly recapped the last two discovery hikes for the new ‎

youth members‎. ‎The hikes have centered on green space parcels acquired ‎

along the Clinton River Trail between Avon and Rochester Roads‎. ‎The hikes ‎

are a method to educate people about the city‎-‎owned green space parcels‎, ‎and ‎

explain the natural features and the importance of stewardship for the parcels‎.‎

The October ‎19‎th hike may help to answer questions regarding the green space ‎

ballot proposal on the November ‎5‎th election and provide more education to trail ‎

users‎. ‎Member Graham volunteered to chair the event‎. ‎No rain date will be ‎

scheduled‎. ‎To date‎, ‎Members Gauthier‎, ‎Graves‎, ‎Peterson and Tilove along ‎

with Mr‎. ‎Hartner and Lance Devoe‎, ‎Ranger‎/‎Naturalist are available to ‎

participate‎. ‎It was suggested to meet on Wednesday‎, ‎October ‎16 ‎at ‎6 ‎p‎.‎m‎. ‎at ‎

the Rivercrest Medical Center parking lot to discuss the logistics of the hike‎. ‎

Depending on how many GSAB members can attend the hike‎, ‎will determine ‎

the number of information stations set up along the trail‎. ‎

Mr‎. ‎Hartner will provide a tent for the main staging area and facilitate a press ‎

release through the Mayor‎'‎s office‎. ‎He will inquire if a temporary sign can be ‎

placed at the site to advertise the hike‎. ‎Similar brochures and posters used in ‎

the past hikes will be provided‎. ‎Member Tilove will provide the talking points for ‎

stations used at the prior hikes and inform the school districts of the October ‎

19‎th event‎. ‎The Board agreed the hike would take place from ‎10 ‎a‎.‎m‎. ‎to ‎1 ‎p‎.‎m‎.‎

Discussed

2012-0443

Discuss Stewardship Management Plan‎

Member Peterson reported that a sub‎-‎committee meeting will be scheduled to ‎

review a preliminary outline‎. ‎The goal is to establish priorities and develop an ‎

action plan‎. ‎Contacts have been made to Ms‎. ‎Melinda Hill for her input‎; ‎

however‎, ‎there has been no response to date‎. ‎

Discussed

NEW BUSINESS

Member Tilove suggested that sub‎-‎committee members and assignments are ‎

confirmed as well as asking the new youth representatives where they would like ‎

to serve‎.‎

Mr‎. ‎Roger Moore‎, ‎City Surveyor‎, ‎gave a brief update on the Avon Creek ‎

restoration project taking place in front of the City Hall property‎. ‎The main ‎

purpose is to improve the water flow to the Clinton River for a better ‎

environment‎. ‎Mr‎. ‎Moore will schedule a date for GSAB to tour the site‎. ‎It was ‎

suggested that the site would make a good place for a future discovery hike‎.‎

ANY OTHER BUSINESS

None at this time‎.‎

NEXT MEETING DATE

- ‎Saturday‎, ‎October ‎19‎, ‎2013 ‎- ‎10 ‎a‎.‎m‎. ‎to ‎1 ‎p‎.‎m‎. - ‎Discovery Hike‎

- ‎Tuesday‎, ‎October ‎22‎, ‎2013 ‎- ‎7 ‎p‎.‎m‎. - ‎Regular Meeting‎

ADJOURNMENT

There being no further business to discuss‎, ‎Chairperson Carvey adjourned the ‎

meeting at ‎7‎:‎58 ‎p‎.‎m‎.‎

Minutes prepared by Denise Mertz‎.‎

Minutes were approved as presented at the October ‎22‎, ‎2013 ‎Regular Green ‎

Space Advisory Board Meeting‎.‎

______________________________‎

Gerald Carvey‎, ‎Chairperson ‎