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Administration and Information |
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Services Committee |
Rochester Hills
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1000 Rochester Hills |
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Drive |
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Rochester Hills, MI 48309 |
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Home Page: |
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www.rochesterhills.org |
Minutes - Final
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John L. Dalton, Bob Grace, Katie Hauswirth, Melinda Hill, Barbara Holder, Bev Jasinski, |
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Andrew Kenzie, Pam Lee, Gerard Verschueren |
8:00 AM
1000 Rochester Hills Drive
Tuesday, May 4, 2004
CALL TO ORDER
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Chairperson Hill called the Administration and Information Services Committee meeting |
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to order at 8:10 a.m. |
ROLL CALL
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Melinda Hill, Barbara Holder, John Dalton, Stephen Kirksey and Gerard |
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Verschueren |
Present:
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Non-Voting Members Present: Bob Grace, Bev Jasinski, Pam Lee |
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Non-Voting Members Absent: Katie Hauswirth and Andrew Kenzie |
APPROVAL OF MINUTES
2004-0400
Regular Meeting - January 6, 2004
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A motion was made by Dalton, seconded by Holder, that this matter be |
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Approved. The motion carried by the following vote: |
Aye:
Hill, Holder, Dalton, Kirksey and Verschueren
2004-0402
Regular Meeting - February 3, 2004
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A motion was made by Dalton that this matter be Approved. The motion carried |
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by the following vote: |
Aye:
Hill, Holder, Dalton, Kirksey and Verschueren
2004-0432
Regular Meeting - March 2, 2004
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A motion was made by Holder, seconded by Verschueren, that this matter be |
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Approved. The motion carried by the following vote: |
Aye:
Hill, Holder, Dalton, Kirksey and Verschueren
COMMUNICATIONS
2004-0435
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Meeting Time Change to Accommodate the School Schedules of Student |
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Representatives |
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Discussion commenced regarding changing the AIS meeting time to better |
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accommodate the Youth Representatives including the following: |
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- AIS Committee is the only Committee that meets in the morning |
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- Students indicated that morning meetings are difficult to make and conflict with |
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classes |
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- Early meeting time may be affecting choices of committees made by students |
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- School policy regarding tardiness is very stringent |
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- Alternative would be to not assign students to the AIS Committee |
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- Alternative would be to rotate students' committee assignments |
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Consensus of the Committee was to request the Clerk to draft a letter to the high school |
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principals regarding the following: |
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- Reiterate the parameters of the Youth Representatives Program |
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- Express appreciation with the school's cooperation with the program |
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- Request schools to allow excused absences for students to attend committee |
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meetings |
Discussed
2004-0431
City Council Longevity Issue
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Ms. Lee reviewed her research regarding Longevity for City Council Members including |
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the following: |
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- Historically, City Council members have never received longevity pay |
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- City Council members are not eligible for longevity |
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- City Council members may become eligible for longevity if elected to a full |
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time position and receive service credit for years of service on City Council |
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- In 1996, at the time Ken Snell, Council Member, was elected to Mayor, the Human |
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Resource Director determined that Dr. Snell was to receive credit for service as a |
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Council Member as it relates to various benefits, including longevity, pension, vacation, |
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etc. Therefore Dr. Snell's hire date was adjusted to reflect this policy decision. |
UNFINISHED BUSINESS
2004-0210
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Administration & Information Services Committee 2005 Salary |
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Recommendation for City Council |
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Committee members discussed recommendation for 2005 City Council salaries |
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including the following: |
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- Change the minimum meeting requirement rather than increasing the base pay |
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- Delete the current 50 Council meeting minimum which would result in a |
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$3,000 increase per Council Member |
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- Change the current 50 Council meeting minimum to 32 meeting minimum, |
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the number of scheduled meetings per year |
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- Comparison review of the number of Rochester Hills Council meetings to other |
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municipalities |
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- 30 more meetings than Southfield |
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- 50 more meetings than Farmington Hills and Troy |
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- 60 more meetings than St. Clair Shores and Royal Oak |
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- 70 more meetings than Sterling Heights |
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- City Charter originally said Council Members will be paid on per diem basis |
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A motion was made by Verschueren, seconded by Holder, that this matter be |
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Recommended for Approval to the City Council. The motion carried by the |
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following vote: |
Aye:
Hill, Holder, Dalton, Kirksey and Verschueren
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Enactment No: RES0197-2004 |
2004-0211
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2005 Salary Recommendation for Directors' General Adjustment |
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Recommendation |
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Committee members discussed general adjustments to the Directors' and Mayor's |
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salaries for 2005 including the following: |
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- Directors received a two-percent (2%) increase for 2004 |
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- Proposed increase of two-percent (2%) for Directors and the Mayor for 2005 |
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- Non-Union employees received two and one-half (2.5) percent increase in 2004 |
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- 2491 employees received two and one-half (2.5) percent increase from April 2004 |
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through March 2005 per the union contract |
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- 1917 supervisors union employees will receive a two and two-tenths (2.2) percent |
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increase for 2005 with a "me-too" clause in the contract that goes into effect if the |
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non-union employees receive more than a two and two-tenths (2.2) percent increase |
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- Directors are exempt employees and do not receiver overtime pay |
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- Although the budget is tight, it is important to compensate good employees to retain |
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them |
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- Directors receive the same benefits all other employees receive and receive nothing in |
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- The over-all average of general increases for all groups balanced equally |
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- Base pay affects other benefits |
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A motion was made by Holder, seconded by Verschueren, that this matter be |
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Recommended for Approval to the City Council. The motion carried by the |
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following vote: |
Aye:
Hill, Holder, Dalton and Verschueren
Nay:
Kirksey
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Enactment No: RES0248-2004 |
2004-0213
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Administration & Information Services Committee 2005 Salary |
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Recommendation for Directors' Variable Performance (Discretionary) Pool |
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A motion was made by Dalton, seconded by Holder, that this matter be |
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Recommended for Approval to the City Council. The motion carried by the |
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following vote: |
Aye:
Hill, Holder, Dalton, Kirksey and Verschueren
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Enactment No: RES0198-2004 |
2004-0209
2005 Salary Recommendation - Mayor
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A motion was made by Dalton, seconded by Verschueren, that this matter be |
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Recommended for Approval. The motion carried by the following vote: |
Aye:
Hill, Holder, Dalton, Kirksey and Verschueren
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Enactment No: RES0196-2004 |
2004-0214
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Administration & Information Services Committee 2005 Salary |
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Recommendation for Boards and Commissions |
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A motion was made by Dalton, seconded by Kirksey, that this matter be |
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Recommended for Approval to the City Council. The motion carried by the |
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following vote: |
Aye:
Hill, Holder, Dalton, Kirksey and Verschueren
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Enactment No: RES0199-2004 |
2004-0212
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Receive and File Report from Administration and Information Services |
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regarding Directors' 2005 Equity Adjustment Pool Recommendation |
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It was noted that equity adjustments were addressed with the Wage and Class Study |
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and the Committee is not recommending any equity adjustments for directors for 2005. |
Closed
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Enactment No: RES0200-2004 |
NEW BUSINESS
2004-0434
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Recommendation from the Administration and Information Services Committee |
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regarding Elimination of the Primary Election for City Elections |
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Ms. Jasinski, based on the following information, recommended the elimination of the |
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local primary election: |
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- Primary election costs the City approximately $30,000 |
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- Historically in the City, primary election results have mirrored the general election |
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results |
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- With changes to State law there are only four days each year elections can be held; |
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this includes school elections |
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- As a cost saving measure, it is the City's policy to send out absentee ballot |
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applications to all registered voters 60 and over |
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- The use of electronic signatures is not yet an option for the City, therefore, electronic |
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requests for absentee ballots is not an option at this time |
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- Auburn Hills, Troy and Farmington Hills have eliminated their primary election |
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- Primary elections draw low voter turn-out |
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Consensus of the committee was to request a legal opinion from the City Attorney as to |
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whether the elimination of a primary election would be in violation of the City's Charter. |
Discussed
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Enactment No: RES0284-2004 |
ANY OTHER BUSINESS
None.
NEXT MEETING DATE
Tuesday, June 1, 2004 at 8:00 AM.
ADJOURNMENT
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There being no further business to discuss, Chairperson Hill adjourned the meeting at |
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9:43 a.m. |
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Minutes prepared by Sue Busam |
