For the benefit of the new Planning Commission members the Chair explained how to |
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read the CIP spreadsheets and how to reference a project in the text. The Chair |
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explained that the timing of some of the projects has been determined as long ago as |
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10 years because of funding availability and funding requirements. The timetable for |
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some projects is determined by preexisting factors and long before projects reach the |
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Planning Commission. The Chair referenced project MR-06 on the spreadsheet and |
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its cross-reference on Page 15. Information displayed includes the total cost, the |
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city's share of the cost by percentage, the city cost in dollars, and an indication that the |
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project is a tri-party funding by Road Commission for Oakland County, Oakland |
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County Board of Commissioners, and the City. The Chair emphasized that the |
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Planning Commission does not have to accept everything in the CIP. |
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Ms. Goodwin directed commissioners' attention to the Support and Role Identification |
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page which describes the members and roles of the Project Team, Administrative |
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Team, and the Public Relations Team. The Policy Team reviews the policy, develops |
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the project rating and weighting criteria, rates and weights project applications, |
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reviews funding options and presents the six-year recommendation to the |
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Administrative Team. The Administrative Team reviews the Policy Team |
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recommendation and develops a consensus for the projects to be brought forward in |
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the six-year CIP, brings its recommendation forward to the Planning Commission |
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Workshop and presents the CIP at the Planning Commission Public Hearing. The |
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Public Relations Team prepares press releases, information packets, and the draft and |
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final Capital Improvement Plan document. The Planning Commission's role is to work |
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with the Policy Team during the plan development, conduct workshops, review the |
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Administrative Team's recommendation, receive public input, conduct public hearings, |
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adopt the plan, and request City Council to incorporate funding for the first year |
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projects into the Budget Plan. The City Council incorporates the first year of the plan |
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into the Budget Plan as part of the annual budget process in accordance with the City |
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Charter and state law. Residents are encouraged to participate in plan development |
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by working with the various Boards and Commissions, at the Planning Commission |
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workshops, the Planning Commission public hearings and at City Council's budget |
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workshops and public hearings. As always, communication is open between the |
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residents, Council representatives, Planning Commission representatives and staff. |
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