Title
Review of City Council Rules of Procedures
Body
Resolved that the Administration & Information Services Committee (AIS) recommends the following changes to the City Council Rules of Procedure:
Article II. General Rules
Section .04 Journal of Proceedings
(a) The City Clerk shall keep a permanent record of all City Council proceedings in the City's Official Minutes Books. Once approved, these Minutes are the official records of the actions of City Council.
(i) Audio tape recordings shall be made of each public meeting by the Clerk or his/her designee except for Special Meetings, which are specifically held to adopt a Resolution to convene to Closed Session. The tapes recordings shall be retained for at least one (1) year and one (1) day following the meeting.
(b) The City Clerk shall keep Minutes of Closed Sessions but such Minutes shall not be available for public inspection and may only be disclosed by order of a Court. These Minutes shall be destroyed one (1) year and one (1) day after the date of the Closed Session.
Article III. Meetings of Council
Section .05 Special Meetings
(b) Notice of the Special Meeting shall be prepared in writing by the Clerk, or his/her designee, containing the following information: date, time, and place, business is to be transacted and the purpose of the meeting and be posted at least eighteen (18) hours prior to the scheduled starting time of the Meeting in accordance with the Open Meetings Act.
Article IV. Council Officers and Duties
Section .03 Duties of Council Officers
(a) The President shall
(xii) Review monthly Council meeting attendance sheets pursuant to Council Attendance/Per Diem Compensation Policy adopted May 3, 2006.
(xii) (xiii) Act as representative of the Council at various functions.
(xiii)(xiv) Perform such duties as may be directed by the Council.
(b) The Vice President
(ii) Shall serve as Council's liaison to the Roche...
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