Title
Adoption of Amendments to City Council Rules of Procedure - Article III, Types of Meetings, Article V, Order of Business, and Article VII, City Council Communication Committees
Body
Resolved, that the Rochester Hills City Council amends its City Council Rules of Procedure as follows:
Article III. Types of Meetings of Council
Section .01 Meeting Schedule
(a) At the first Regular Meeting in December of each year, the Council shall by resolution set the Regular Meeting Schedule of Council for the following calendar year. The Regular Meeting Schedule shall consist of Regular Meetings and Work Sessions.
(i) The Clerk shall post the following calendar year schedule within ten (10) days after the first meeting of the Council in each calendar year. A Public Notice shall state the dates, times and places of the Regular Meetings.
(ii) Changes in Meeting Schedules shall may be made by adoption of a resolution of City Council.
(iii) A meeting may be cancelled, due to lack of Agenda Items, by the Council President, with concurrence of the Vice President.
(iii)(iv) If there is a change in the Regular Meeting Schedule of Regular Meetings of the Council, the Clerk shall post within three (3) days after the meeting at which the change is made, a Public Notice stating the new date(s), time(s) and place(s) of its Regular the Meeting(s).
Section .01 .02 Regular Meetings:
(a.) Regular Meetings of the Council shall be held on the first and third Wednesdays of each month, except for the month of December where the Regular Meetings will be held on the first and second Wednesday of the month. No meeting shall be held on the Wednesday immediately preceding Thanksgiving in November or on the fourth Wednesday in December, or on any legal holiday.
(b) Regular Meetings shall be held in the Rochester Hills City Hall, 1000 Rochester Hills Drive, commencing at 7:30 p.m. unless the time and/or place is changed by Council resolution or by the Council President pursuant to Section .01(iii) and notice of such change, as required by the Open Meetings Act, is given.
(c) At the first Regular Meeting in December of each year, the Council shall by resolution set the Regular Meeting Schedule for the following calendar year.
(i) The Clerk shall post the following calendar year schedule within ten (10) days after the first meeting of the Council in each calendar year. A Public Notice shall state the dates, times and places of the Regular Meetings.
(ii) Changes in Meeting Schedules shall be made by adoption of a resolution of City Council.
(iii) If there is a change in the Schedule of Regular Meetings of the Council, the Clerk shall post within three (3) days after the meeting at which the change is made, a Public Notice stating the new dates, times and places of its Regular Meeting(s).
Section .03 Work Sessions
(a) Work Sessions shall be held on the fourth Wednesday of each month, except for the month of December when no Work Session will be scheduled. No meeting shall be held on the Wednesday immediately preceding Thanksgiving in November or on the fourth Wednesday in December, or on any legal holiday.
(b) Work Sessions will be study meetings at which time Council will initially hear petitioner's requests, citizen's requests, administrative requests, review proposed ordinance changes, and such other items. No vote will be taken at Work Sessions, except if there is a need to adjourn to Closed Session at which time Council may consider a resolution at the beginning of the Work Session to adjourn to Closed Session at the conclusion of the Work Session.
(c) Work Sessions shall be held in the Rochester Hills City Hall, 1000 Rochester Hills Drive, commencing at 7:30 P.M., unless the time and/or place is changed by Council resolution or by the Council President pursuant to Section .01(iii) and notice of such change, as required by the Open Meetings Act, is given
(d) A Regular Work Session may be changed to a Regular Meeting by the Council President, with the concurrence of the Vice President, if the President deems it necessary.
(d)(e) Additional Work Sessions of the Council will be held as necessary and as scheduled by the Council.
(e) (f) The Clerk will prepare and post an Agenda for these Meetings in accordance with the Open Meetings Act.
Section .04 Closed Sessions - no changes
Section .02 .05 Special Meetings - renumber
Section .05 .06 Emergency Meetings - renumber
Section .06 .07 Joint Meetings: - renumber
Section .07 .08 Media Attendance at Council Meetings - renumber
Article V. Order of Business and Agenda
Section .01 Order of Business
Call to Order
Roll Call
Pledge of Allegiance
Approval of Agenda
Public Comment
Legislative and Administrative Comments
Attorney's Report
Presentations
Recognitions
Consent Agenda
Public Hearings
Ordinance for Introduction
Ordinance for Adoption
Nominations/Appointments
Unfinished Business
New Business
Committee Reports
BUDGET DISCUSSIONS
Any Other Business
Next Meeting Date
Adjournment
Article VII City Council Communication Committees
Section .03: Boards, Commissions and Committees
(a) The City Council establishes the following City Council Communications Committees:
(ii) Membership and Selection
2) Each Committee's membership shall consist of three (3) Members of the City Council to be appointed by City Council each year, two (2) citizen members to be appointed by City Council to three (3) one (1) year terms except that, of the first two (2) appointments to the committee, one (1) member shall be appointed for a two-year term and one member shall be appointed to a three-year term to provide for staggered terms, and members of the Administration, to be appointed by the Mayor. The three (3) Council Members and the two (2) citizen members shall be the only voting members of the Committees.
3) Council Members shall be appointed to Committees for one (1) year terms that expire on December 31 of the appropriate year; except, in the event a Member's term in office ends, the Committee Membership will expire when the Member leaves office.
4) Citizen members to the Committee shall be appointed by Council and shall serve for three (3) one (1) year terms expiring on December 31 of the appropriate year; except that, of the first two (2) appointments to the committee, one (1) member shall be appointed for a two-year term and one (1) member shall be appointed to a three-year term to provide for staggered terms. Appointments shall be made as provided in Article VII, Section 02.a (i) through (iv).