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Rochester Hills, MI

48309

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Rochester Hills

Minutes - Final

Green Space Advisory Board

Chairperson William Windscheif

Members: Gerald Carvey, Laura Douglas, Tim Gauthier, Lynn Loebs, Lorraine McGoldrick,

Dahlvin Peterson, Linda Raschke, Beth Tilove

Council Member Nathan Klomp

Youth Representatives: Aly Difilippo, Sresht Rengesh, Michelle Thorpe

7:00 PM

1000 Rochester Hills Drive

Tuesday, March 23, 2010

CALL TO ORDER

Chairperson Windscheif called the Green Space Advisory Board meeting to

order at 7:00 p.m.

ROLL CALL

Gerald Carvey, Tim Gauthier, William Windscheif, Lynn Loebs, Dahlvin

Peterson, Linda Raschke, Laura Douglas and Beth Tilove

Present

8 -

Lorraine McGoldrick

Absent

1 -

Non-Voting Members Present: Mike Hartner, Roger Moore, and Michelle

Thorpe

Non-Voting Members Absent: Kurt Dawson, Nathan Klomp (arrived 8:10 p.m.),

Aly Difilippo, and Sresht Rengesh

Others Present: Mr. Doug Walther, Deputy Assessor

Committee Member McGoldrick provided previous notice she would be unable

to attend and asked to be excused.

APPROVAL OF MINUTES

2010-0118

Regular Meeting - February 23, 2010

02-23-10 GSAB DRAFT Minutes.pdf

Resolution.pdf

Attachments:

A motion was made by Carvey, seconded by Peterson, that this matter be

Approved. The motion CARRIED by the following vote:

Aye

Carvey, Gauthier, Windscheif, Loebs, Peterson, Raschke, Douglas and

Tilove

8 -

Absent

McGoldrick

1 -

Resolved that the Green Space Advisory Board hereby approves the Minutes of

the Regular Meeting of February 23, 2010 as presented.

COMMUNICATIONS

Member Gauthier read an email from Mr. Dan Keifer regarding a revised PUD

agreement for the development of the vacant land at Eddington and Rochester

Road. Mr. Keifer suggested that the parcel would be a candidate for open

space.

Mr. Mike Hartner, Director of Parks & Forestry, stated that the property was one

of the original 88 parcels that received a letter from GSAB seeking the owner's

nomination for open space acquisition. No response was received from the

Eddington property owner.

Chairperson Windscheif will respond to Mr. Keifer's letter on behalf of GSAB.

PUBLIC COMMENT

There were no members of the public present.

UNFINISHED BUSINESS

2008-0130

GSAB Administrative & Strategic Sub-Committee

No report at this time.

This matter was Discussed

2008-0131

GSAB Communication, Promotion & Media Sub-Committee

Due to prior commitments, former Member Paul Funk was not able to attend

this meeting to receive a GSAB proclamation honoring him for his fine service

to GSAB and the community. Member Gauthier read the proclamation for the

record. Chairperson Windscheif will deliver the proclamation to Mr. Funk.

This matter was Discussed

2008-0132

GSAB Property Nominations & Acquisitions Sub-Committee

No report at this time.

This matter was Discussed

2008-0133

GSAB Stewardship & Advocacy Sub-Committee

Member Carvey reported that the sub-committee worked on a proposed

mission statement and value statement for stewardship. Mr. Hartner will submit

a proposal to the Purchasing Department for soliciting bids to perform baseline

assessments by June 30, 2010. Ms. Tara Beatty, chief assistant to Mayor

Barnett, will be providing some examples of successful grant applications.

As a recap, City Council approved the GSAB stewardship presentation in May

2009 and concurred with the City Attorney that the following duties could be

funded with the Green Space Millage fund:

1. Outline corners of properties,

2. Remove rubbish,

3. Make a baseline assessment of physical features of the properties, and

4. Perform annual visitation and inspections.

Grant funding will be needed to perform anything beyond the approved duties

and maintain open space properties. After the baseline assessments are

completed, a management plan should be developed. City staff resources are

very limited, therefore, it will be necessary to engage volunteer resources and

partner with volunteer groups to carry out a management plan.

The stewardship mission statement and value statement is a good first step and

can help to describe GSAB. It will also be very useful when applying for grants.

Member Carvey asked the Board to review the proposed stewardship mission

statement and value statement and provide feedback before the April meeting.

This matter was Discussed

2010-0014

Discussion regarding Maple Hill Road parcel

Chairperson Windscheif acknowledged that Board members walked the Maple

Hill Road parcel (#15-03-0326-019). The parcel is approximately 3.5 acres and

contains some steep slopes but little wetlands. The road access is from Maple

Hill Road and also from the Cliffview Apartments off Tienken Road. Mr. Doug

Walther, Deputy Assessor, commented that the parcel is currently assessed at

$50,000, however, the assessment is being appealed by the owner.

The Board reviewed and evaluated the nominated parcel. The score was

determined as outlined on the Natural Features Criteria.

The parcel received a score of 28. The breakdown was as follows:

A. Water Resources = 2

B. Habitat Protection = 11

C. Recreation/Historical Value = 14

D. Other Factors = 1

E. Adverse Factors = 0

The Board consensus was not to recommend this parcel for acquisition at this

time; however, it will remain under consideration until removed by the owner.

The support staff will send a letter to the owner thanking him for the nomination.

A motion was made by Carvey, seconded by Peterson, that this matter be

Approved. The motion CARRIED by the following vote:

Aye

Carvey, Gauthier, Windscheif, Loebs, Peterson, Raschke, Douglas and

Tilove

8 -

Absent

McGoldrick

1 -

Whereas, the Green Space Advisory Board (GSAB) has been diligently working

to acquire open space per the Green Space and Natural Features Millage

approved in 2005; and

Whereas, the GSAB has developed criteria for open space acquisition and

evaluated nominated properties based on the Property Evaluation Criteria, site

visits, greenway connectivity, and how the properties fit into Oakland County's

Hub & Site Green Infrastructure Network.

Resolved that the Green Space Advisory Board does not recommend

acquisition of the Maple Hill Road parcel at this time.

Further Resolved that the support staff shall send a letter to the property owner

thanking him for the property nomination.

2007-0753

Update regarding any nominated properties

Mr. Hartner gave an update regarding the Sheldon and Mead Road property

and the $510,000 grant awarded from the Michigian Natural Resources Trust

Fund (MNRTF). The appropriations bill for the grant has been signed and sent

to Governor Granholm. The state will send the project agreement to the City

which will be presented to City Council for approval, after which the acquisition

process will begin.

Ongoing communications continue between the City's administration and

representatives for the Clinton River valley parcel.

This matter was Discussed

2009-0336

Discussion regarding GSAB logo

Member Beth Tilove gave an update on the logo contest. The primary purpose

for the contest is to generate publicity for GSAB and open space properties.

The logo design should communicate an appreciation of nature, enjoyment of

green spaces, responsible stewardship of natural features, and a sense of

welcome to these publicly held lands. The entries received would be used in

whole or in part to then have a logo designed.

The Clerk's office has agreed to accept the contest entries. The timeline is to

distribute the contest flyers to community events held this summer and then to

local school students in the fall. The participation coupons remain a challenge.

It was suggested that a disclaimer be included to disqualify entries that

contained any copyrighted designs. It was also suggested to forego the

participation coupons. There will be cash prizes for the top three entries. The

updated draft flyer will be forwarded to GSAB and another update will be given at

the April meeting.

This matter was Discussed

[Council Member Nathan Klomp entered 8:10 p.m.]

[Staff member Roger Moore exited 8:15 p.m.]

NEW BUSINESS

None at this time.

ANY OTHER BUSINESS

None at this time.

NEXT MEETING DATE

- Tuesday, April 27, 2010 - 7:00 pm.

ADJOURNMENT

There being no further business to discuss, Chairperson Windscheif adjourned

the meeting at 8:21 p.m.

Minutes prepared by Denise Mertz.

Minutes were approved as presented at the May 25, 2010 Regular Green

Space Advisory Meeting.

______________________________

William Windscheif, Chairperson