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Rochester Hills

Minutes - Final

Green Space Advisory Board

Chairperson William Windscheif, Vice Chairperson Paul Funk

Members: Gerald Carvey, Laura Douglas, Tim Gauthier, Lynn Loebs, Lorraine McGoldrick,

Dahlvin Peterson, Linda Raschke

Council Member Ravi Yalamanchi

Youth Representatives: Aly Difilippo, Leo Oriet, Amith Nagesh

7:00 PM

1000 Rochester Hills Drive

Tuesday, September 22, 2009

CALL TO ORDER

Chairperson Windscheif called the Green Space Advisory Board meeting to

order at 7:01 p.m.

ROLL CALL

Gerald Carvey, Tim Gauthier, Lorraine McGoldrick, William Windscheif,

Lynn Loebs, Dahlvin Peterson, Linda Raschke and Laura Douglas

Present

8 -

Paul Funk

Absent

1 -

Non-Voting Members Present: Mike Hartner, Roger Moore, Ravi Yalamanchi

[entered 7:03 p.m.]

Non-Voting Member Absent: Kurt Dawson

Others Present: Doug Walther, Deputy Assessor, residents Paul Miller and

Jim Kubicina

Committee Member Funk provided previous notice he would be unable to attend

and asked to be excused.

APPROVAL OF MINUTES

2009-0371

Regular Meeting - August 25, 2009

082509 GSAB DRAFT Minutes.pdf

Resolution.pdf

Attachments:

A motion was made by McGoldrick, seconded by Carvey, that this matter be

Approved. The motion CARRIED by the following vote:

Aye

Carvey, Gauthier, McGoldrick, Windscheif, Loebs, Peterson, Raschke and

Douglas

8 -

Absent

Funk

1 -

Resolved that the Green Space Advisory Board hereby approves the Minutes of

the Regular Meeting of August 25, 2009 as presented.

COMMUNICATIONS

On behalf of the GSAB team, Chairperson Windscheif expressed thanks to

Denise Mertz, Parks & Forestry staff, for clerical support regarding GSAB

agendas, minutes, notices and various reminders.

PUBLIC COMMENT

Chairperson Windscheif acknowledged that Mr. Paul Miller and Mr. Jim

Kubicina, Rochester Hills residents, were present.

Mr. Miller stated that the open space property on Harding Road has an issue

with invasive weeds. He suggested that a stewardship policy be developed to

preserve the City's open spaces in their natural state as stated in the Green

Space millage language. The policy could also be used city-wide utilizing

volunteers like many other communities do.

Mr. Kubicina commented that he wanted to learn more about GSAB as it relates

to the deer issues, as well as, open space stewardship in the community.

Chairperson Windscheif thanked them for their comments. He replied that

GSAB has a sub-committee dedicated to working on a stewardship plan. About

three months ago, City Council adopted the Stewardship plan concept

recommended by GSAB. All GSAB meetings and property walks are open to

the public. GSAB information regarding its mission and property acquisition

process, etc. can be found on the City's web page or by speaking with any

member or attending meetings.

UNFINISHED BUSINESS

2008-0130

GSAB Administrative & Strategic Sub-Committee

No report at this time.

This matter was Discussed

2008-0131

GSAB Communication, Promotion & Media Sub-Committee

It was suggested that the sub-committee submit an article to the Rochester

Post regarding the GSAB "recycle bank" points for the stewardship fund.

Member Peterson volunteered to draft an article and will email to the GSAB

Team to review.

This matter was Discussed

2008-0132

GSAB Property Nominations & Acquisitions Sub-Committee

No report at this time.

This matter was Discussed

2008-0133

GSAB Stewardship & Advocacy Sub-Committee

GSAB is waiting for the outcome of a stewardship grant that was submitted

about two months ago. It was also noted that City Council passed the GSAB

Stewardship concept to do baseline assessments of the open space properties

acquired with GSAB millage funds. One of the goals is to coordinate volunteers

to assist with the plan.

It was suggested that the Stewardship sub-committee draft a timeline of the

progression of steps regarding the stewardship plan and the involvement of the

Six Rivers Land Conservancy with baseline assessments.

This matter was Discussed

2007-0753

Update regarding any nominated properties

Mr. Mike Hartner, Director of Parks & Forestry, provided an encouraging

update regarding the City's grant application to the Michigan Natural Resources

Trust Fund (MNRTF) for the Sheldon and Mead Road property. Mr. Hartner

and the MNRTF grant coordinator performed a site walk of the property on

September 15, 2009. He will make a five (5) minute presentation to the MNRTF

Board on Wednesday, October 21, 2009. All GSAB members are welcome to

attend.

Mr. Roger Moore, City Surveyor, commented that a preliminary grant

application under the Clean Water Act Section 319, administered by the State

Michigan, will be submitted on September 24, 2009 to purchase an easement

on the Mead Road property. This would allow an opportunity to protect and

preserve the wetlands on the property.

The Board was encouraged by the Administration's endeavors to seek grant

opportunties.

The following motion was made by Member Peterson and seconded by

Member Carvey:

Therefore Be It Resolved that the Green Space Advisory Board strongly

recommends that the City Administration pursue all means to move forward with

the pursuit of a 319 easement grant for the Mead Road property acquisition.

Motion carried: Ayes: 8; Nayes: 0; Absent: 1

This matter was Discussed

2009-0333

Discussion regarding Clinton River valley parcels

Board members acknowledged that they walked as much of the parcels as were

accessible. It was recommended to score each parcel separately. The status

regarding the current cement plant is not known at this time. If acquired, these

parcels would be an addition to open space previously acquired in that area with

Green Space millage funds.

Questions were asked regarding the assessed value and any easements on the

properties. Mr. Doug Walther, Deputy Assessor, explained that the assessed

valuation on Parcel 15-15-426-001 is $115,000 and Parcel 15-15-404-002 is

$60,000. There are two parties involved on the lien: Fidelity Bank provided a

$100,000 first mortgage and Jackie's Transport provided a $75,000 second

mortgage. There is litigation pending between these parties regarding the deed

in lieu of foreclosure. There was an easement agreement between the former

cement company and the property owners regarding a cross access for ingress

and egress, as well as a sewer easement. The easements would need to be

reviewed and may be transferable.

The Board reviewed and evaluated the nominated parcels separately. The

score was determined as outlined on the Natural Features Criteria.

* Parcel 15-15-426-001, which is located by the cement plant, received a score

of 24, and was based on 5.5 acres. The breakdown was a follows:

A. Water Resources = 13

B. Habitat Protection = 8

C. Recreation/Historical Value = 10 [Note: This factor may change if there is

any determined historical significance or community planning.]

D. Other Factors = 3

E. Adverse Factors = -10

* Parcel 15-15-404-002, which is located along the north side of the Clinton

River, received a score of 60, and was based on 6.0 acres. The breakdown was

a follows:

A. Water Resources = 13

B. Habitat Protection = 11

C. Recreation/Historical Value = 24 [Note: This factor may change if there is

any determined historical significance or community planning.]

D. Other Factors = 4

E. Adverse Factors = 0

The Board discussed whether to recommend both properties together for

acquisition or to recommend one and not the other for acquisition. The following

was noted:

* Parcel 15-15-426-001 scored relatively low even though it is adjacent to open

space property owned by the City. However, it may have future development

potential.

* Parcel 15-15-404-002 scored relatively high because it is adjacent to the

Clinton River Trail and borders the Clinton River. It fits well with greenway

connectivity, but may not have development potential because of lack of public

access.

The consensus was to recommend Parcel 15-15-404-002 for acquisition to City

Council along with acknowledging that Parcel 15-15-426-001 was also reviewed

and scored, but not recommended for acquisition at this time.

A motion was made by McGoldrick, seconded by Gauthier, that this matter be

Approved. The motion CARRIED by the following vote:

Aye

Gauthier, McGoldrick, Windscheif, Loebs, Peterson, Raschke and Douglas

7 -

Nay

Carvey

1 -

Absent

Funk

1 -

Whereas, the Green Space Advisory Board (GSAB) has been diligently working

to acquire open space per the Green Space and Natural Features Millage

approved in 2005; and

Whereas, the GSAB has developed criteria for open space acquisition and

evaluated nominated properties based on the Property Evaluation Criteria, site

vists, greenway connectivity, and how the properties fit into Oakland County's

Hub & Site Green Infrastructure Network.

Now Therefore Be It Resolved, that the Green Space Advisory Board hereby

recommends that City Council consider the acquisition of Parcel No.

15-15-404-002, referred to as Clinton River valley parcel number 2, consisting of

approximately 6.0 acres, located along the north side of the Clinton River, under

the Green Space Millage Fund;

Further Resolved, that the GSAB reviewed and scored Parcel No.

15-15-426-001, referred to as Clinton River valley parcel number 1, consisting of

approximately 5.5 acres, located along the south side of the Clinton River, and

does not recommend acquisition at this time.

2009-0336

Discussion regarding GSAB logo

Member McGoldrick suggested that it may be best to wait until the new Youth

Representatives for this school year have been nominated to GSAB and she

would discuss the project with them. They could take it back to the entire Youth

Council to spearhead the contest if they are interested. It was noted that the

new Youth Representatives should be in attendance for the October GSAB

meeting.

This matter was Discussed

2009-0370

Discussion regarding the extension of three (3) GSAB terms to December 31,

2012

Chairperson Windscheif gave a recap regarding staggered terms. City Council

expanded the GSAB membership from seven (7) to nine (9) members in

January 2008 which resulted in six (6) membership terms to expire in

December 2012 2010. In order to provide historical knowledge and continuity

over the life of the GSAB millage, GSAB suggested that in City Council extend

three (3) of the six (6) terms to expire on December 31, 2012. City Council

concurred with the GSAB recommendation.

The six (6) membership terms to expire on December 2010 are Members

Funk, Loebs, McGoldrick, Peterson, Raschke and Windscheif. Members

discussed their preferences. Members Funk, McGoldrick and Windscheif

expressed a desire to have their terms extended to expire on December 31,

2012. Members Loebs, Peterson and Raschke expressed a willingness to allow

their terms to expire as originally scheduled on December 31, 2010 with an

opportunity to reapply to City Council for a GSAB appointment.

A motion was made by McGoldrick, seconded by Gauthier, that this matter be

Approved. The motion CARRIED by the following vote:

Aye

Carvey, Gauthier, McGoldrick, Windscheif, Loebs, Peterson, Raschke and

Douglas

8 -

Absent

Funk

1 -

Whereas, pursuant to City Council Resolution RES049-2008, adopted

November 10, 2008, GSAB members discussed their preferences regarding

which three (3) membership terms should be extended to December 31, 2012

and which three (3) membership terms should be allowed to expire as originally

scheduled for December 31, 2010;

Now Therefore Be It Resolved, that GSAB recommends that City Council

extend the expiration date of three (3) terms to December 31, 2012 for Paul

Funk, Lorraine McGoldrick, and William Windscheif; and

Further Resolved, that GSAB recommends that City Council allow three (3)

terms to expire as originally scheduled for December 31, 2010 for Lynn Loebs,

Dahlvin Peterson, and Linda Raschke.

NEW BUSINESS

No report at this time.

ANY OTHER BUSINESS

No report at this time.

NEXT MEETING DATE

- Tuesday, October 27, 2009 - 7:00 PM.

ADJOURNMENT

There being no further business to discuss, Chairperson Windscheif adjourned

the meeting at 8:44 p.m.

Minutes prepared by Denise Mertz.

Minutes were approved as amended at the October 27, 2009 Regular Green

Space Advisory Board Meeting.

______________________________

William Windscheif, Chairperson