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1000 ‎Rochester Hills Dr‎

Rochester Hills‎, ‎MI ‎

48309‎

(‎248‎) ‎656‎-‎4600‎

Home Page‎: ‎

www‎.‎rochesterhills‎.‎org‎

Rochester Hills

Minutes - Final

Green Space Advisory Board

Chairperson Gerald Carvey‎, ‎Vice Chairperson Tim Gauthier‎

Members‎: ‎Thomas Dohr‎, ‎Richard Graham‎, ‎Jayson Graves‎, ‎Lynn Loebs‎,‎

Dahlvin Peterson‎, ‎Samantha Phillips‎, ‎Beth Tilove‎

Council Member Adam Kochenderfer‎

Youth Representatives‎: ‎Shreya Reddy‎, ‎Alexis Smith‎, ‎Taylor Thorpe‎

7:00 PM

1000 Rochester Hills Drive

Tuesday, October 22, 2013

CALL TO ORDER

Chairperson Carvey called the Green Space Advisory Board meeting to order ‎

at ‎7‎:‎00 ‎p‎.‎m‎.‎

ROLL CALL

Gerald Carvey‎, ‎Tim Gauthier‎, ‎Richard Graham‎, ‎Lynn Loebs‎, ‎Samantha ‎

Phillips and Beth Tilove‎

Present

6 -

Thomas Dohr, Jayson Graves and Dahlvin Peterson

Absent

3 -

Non‎-‎Voting Members Present‎: ‎Mike Hartner‎, ‎Adam Kochenderfer‎, ‎Shreya ‎

Reddy‎, ‎and Taylor Thorpe‎

Non‎-‎Voting Members Absent‎: ‎Kurt Dawson‎, ‎Roger Moore‎, ‎and Alexis Smith ‎

Others Present‎: ‎Ms‎. ‎Sandy Niks‎

Committee Members Dohr‎, ‎Graves‎, ‎Peterson‎, ‎Dawson‎, ‎Moore‎, ‎and Smith ‎

provided previous notice they would be unable to attend and asked to be ‎

excused‎.‎

APPROVAL OF MINUTES

2013-0380

Regular Meeting ‎- ‎September ‎24‎, ‎2013‎

09-24-13 GSAB Draft minutes.pdf

Resolution.pdf

Attachments‎:‎

A motion was made by Tilove‎, ‎seconded by Gauthier‎, ‎that this matter be ‎

Approved‎. ‎The motion carried by the following vote‎:‎

Aye

Carvey, Gauthier, Graham, Loebs, Phillips and Tilove

6 -

Absent

Dohr, Graves and Peterson

3 -

Resolved‎ that the Green Space Advisory Board hereby approves the Minutes of ‎

the Regular Meeting of September ‎24‎, ‎2013 ‎as presented‎.‎

COMMUNICATIONS

None at this time‎.‎

PUBLIC COMMENT

Chairperson Carvey acknowledged that Ms‎. ‎Sandy Niks was present‎. ‎Ms‎. ‎Niks ‎

noted that she attended the recent discovery hike which was worthwhile despite ‎

the inclement weather‎.‎

UNFINISHED BUSINESS

2008-0130

GSAB Administrative ‎& ‎Strategic Sub‎-‎Committee‎

Sub‎-‎committee members and assignments‎

The Board briefly discussed the current sub‎-‎committee structure‎. ‎Ms‎. ‎Reddy ‎

and Ms‎. ‎Thorpe expressed interest in serving on the Communication‎, ‎

Promotion ‎& ‎Education ‎(‎CPE‎) ‎sub‎-‎committee‎. ‎Chairperson Carvey will ask ‎

Ms‎. ‎Smith to serve on the Stewardship ‎& ‎Advocacy ‎(‎SA‎) ‎sub‎-‎committee‎.‎

November ‎5‎, ‎2013 ‎election‎

Chairperson Carvey reminded everyone to vote‎. ‎He extended an invitation to ‎

gather at the Hamlin Pub on Rochester Road at ‎8‎:‎30 ‎p‎.‎m‎. ‎on election night to ‎

await results regarding the green space ballot question‎. ‎Staff will post a public ‎

notice of the gathering‎. ‎

Mr‎. ‎Mike Hartner‎, ‎Director of Parks ‎& ‎Forestry distributed more information ‎

flyers regarding the green space ballot question as well as maps with ‎

descriptions of the current acquired green space parcels for the members to ‎

use if they wish‎.‎

Discussed

2008-0131

GSAB Communication‎, ‎Promotion ‎& ‎Education Sub‎-‎Committee‎

Member Tilove commented there was some confusion regarding which ‎

sub‎-‎committee was coordinating the recent discovery hike‎. ‎Apparently a ‎

"‎sub‎-‎sub‎" ‎committee was created‎. ‎It was chaired by Member Graham who ‎

serves on the Stewardship ‎& ‎Advocacy ‎(‎SA‎) ‎sub‎-‎committee‎. ‎The ‎2011 ‎and ‎

2012 ‎discovery hikes were coordinated by the Communication‎, ‎Promotional ‎& ‎

Education ‎(‎CPE‎) ‎sub‎-‎committee‎. ‎

In addition to defining stewardship and developing a mission statement and ‎

vision statement‎, ‎the CPE sub‎-‎committee was also assigned to write an outline ‎

of a stewardship plan which the Board has before it tonight‎. ‎It was suggested ‎

that it be reported under the Stewardship Management Plan‎, #‎2012‎-‎0443‎.‎

Mr‎. ‎Hartner noted that reports and activities are grouped under the appropriate ‎

sub‎-‎committee to provide a historical record for City Council and the general ‎

public‎.‎

Discussed

2008-0132

GSAB Property Nominations ‎& ‎Acquisitions Sub‎-‎Committee‎

Vice Chairperson Gauthier had no report‎.‎

Discussed

2008-0133

GSAB Stewardship ‎& ‎Advocacy Sub‎-‎Committee‎

Discovery Hike held Saturday‎, ‎October ‎19‎, ‎2013‎

Member Graham remarked that although inclement weather was a deterrent‎, ‎

drivers of passing vehicles noticed the support for green space‎. ‎Member Tilove ‎

noted positive comments from the three people that stopped to discuss green ‎

space‎. ‎They knew about the hike‎. ‎There was also a photographer from C‎& ‎G ‎

Newspapers present‎.‎

Discussed

2012-0443

Discuss Stewardship Management Plan‎

Due to Member Peterson‎'‎s absence‎, ‎Member Tilove offered to provide an ‎

overview regarding the draft outline for a stewardship master plan that Members ‎

Peterson‎, ‎Graves and she began‎. ‎The draft was provided to board members ‎

via e‎-‎mail from Member Peterson and distributed at this meeting‎. ‎The draft ‎

outlined the following‎:‎

* ‎Focus on acquisition‎, ‎maintenance and accessibility‎. ‎

* ‎Identify participants‎.‎

* ‎List ballot proposal statement‎.‎

* ‎Set priorities‎, ‎establish funding‎, ‎prioritize sites‎.‎

* ‎If ballot question fails‎, ‎work toward passage of proposal on next ballot ‎

opportunity‎.‎

Vice Chairperson Gauthier suggested to consider using a method used in the ‎

private sector to develop a process to accomplish outputs‎. ‎He will supply the ‎

diagram to members via e‎-‎mail‎.‎

Member Phillips thought maintenance might be the primary focus of ‎

stewardship because once a parcel is purchased for open space‎, ‎it has to be ‎

maintained and preserved‎. ‎Aquisition and accessibility are not really part of ‎

stewardship‎.‎

Mr‎. ‎Hartner noted that when GSAB was first established‎, ‎it took an entire year to ‎

determine natural features‎, ‎priority rankings and scoring criteria in order to ‎

recommend valuable open space parcels for acquisition‎. ‎A good stewardship ‎

plan will take time to evolve‎. ‎The Niswander report provides an excellent ‎

inventory but not the cost of specific processes involved to carry out a ‎

management plan‎. ‎A management plan would be sent out for competitive bids‎. ‎

Chairperson Carvey noted that in ‎2008‎, ‎Oakland Land Conservancy‎, ‎who is ‎

now Six Rivers Regional Land Conservancy‎, ‎conducted a management plan for ‎

the donated Rivercrest parcel‎. ‎However‎, ‎it does not depict any costs involved‎.‎

Discussed

NEW BUSINESS

None at this time‎.‎

ANY OTHER BUSINESS

None at this time‎.‎

NEXT MEETING DATE

- ‎Tuesday‎, ‎November ‎12‎, ‎2013 ‎- ‎7‎:‎00 ‎p‎.‎m‎. (‎due to holiday‎)‎

- ‎Tuesday‎, ‎December ‎10‎, ‎2013 ‎- ‎7‎:‎00 ‎p‎.‎m‎. (‎due to holiday‎)‎

ADJOURNMENT

There being no further business to discuss‎, ‎Chairperson Carvey adjourned the ‎

meeting at ‎7‎:‎45 ‎p‎.‎m‎.‎

Minutes prepared by Denise Mertz‎.‎

Minutes were approved as amended at the December ‎10‎, ‎2013 ‎Regular Green ‎

Space Advisory Board Meeting‎.‎

______________________________‎

Gerald Carvey‎, ‎Chairperson ‎