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Rochester Hills

Minutes - Final

Green Space Advisory Board

Chairperson Gerald Carvey

Members: Tim Gauthier, Richard Graham, Adam Kochenderfer, Lynn Loebs,

Dahlvin Peterson, Samantha Phillips, Beth Tilove

Council Member Nathan Klomp

Youth Representatives: Kelsey Jackson, Laisa Magucha, Michelle Thorpe

7:00 PM

1000 Rochester Hills Drive

Tuesday, February 22, 2011

CALL TO ORDER

In the absence of Chairperson Carvey, Vice Chairperson Peterson called the

Green Space Advisory Board meeting to order at 7:03 p.m.

ROLL CALL

Lynn Loebs, Dahlvin Peterson, Beth Tilove, Adam Kochenderfer, Richard

Graham and Samantha Phillips

Present

6 -

Laura Douglas

Excused

1 -

Gerald Carvey and Tim Gauthier

Absent

2 -

Non-Voting Members Present: Mike Hartner, Nathan Klomp, Laisa Magucha,

Roger Moore, and Michelle Thorpe

Non-Voting Members Absent: Kurt Dawson and Kelsey Jackson

Others Present: None

Committee Members Carvey, Gauthier, Dawson and Jackson provided

previous notice they would be unable to attend and asked to be excused.

Note: Member Laura Douglas was marked as excused. She notified members

that she accepted a full time position with the City as of February 3, 2011 and

had to resign as a citizen representative in accordance with GSAB bylaws.

APPROVAL OF MINUTES

2011-0023

Regular Meeting - December 14, 2010

12-14-10 GSAB Draft minutes.pdf

Resolution.pdf

Attachments:

A motion was made by Loebs, seconded by Kochenderfer, that this matter be

Approved. The motion carried by the following vote.

Aye

Loebs, Peterson, Tilove, Kochenderfer, Graham and Phillips

6 -

Excused

Douglas

1 -

Absent

Carvey and Gauthier

2 -

Resolved that the Green Space Advisory Board hereby approves the Minutes of

the Regular Meeting of December 14, 2010 as presented.

2011-0072

Regular Meeting - January 25, 2011

01-25-11 GSAB Draft Minutes.pdf

Resolution.pdf

Attachments:

A motion was made by Graham, seconded by Loebs, that this matter be

Approved. The motion carried by the following vote.

Aye

Loebs, Peterson, Tilove, Kochenderfer, Graham and Phillips

6 -

Excused

Douglas

1 -

Absent

Carvey and Gauthier

2 -

Resolved that the Green Space Advisory Board hereby approves the Minutes of

the Regular Meeting of January 25, 2011 as presented.

COMMUNICATIONS

In order to better facilitate the transcription of the minutes, Vice Chairperson

Peterson suggested that each member will be recognized by name when

speaking.

No other communications were noted.

PUBLIC COMMENT

Vice Chairperson Peterson noted that there were no members of the public in

attendance.

UNFINISHED BUSINESS

2011-0020

Adopt GSAB Meeting Schedule - 2011

Memo re 2011 Meeting Schedule.pdf

Resolution.pdf

Attachments:

A motion was made by Phillips, seconded by Loebs, that this matter be Approved.

The motion carried by the following vote.

Aye

Loebs, Peterson, Tilove, Kochenderfer, Graham and Phillips

6 -

Excused

Douglas

1 -

Absent

Carvey and Gauthier

2 -

Resolved that the Green Space Advisory Board establish their 2011 Meeting

Schedule as the fourth (4th) Tuesday of each month at 7:00 PM, Michigan time,

1000 Rochester Hills Drive, Rochester Hills, Michigan, Oakland County; with the

understanding that any meeting dates conflicting with holidays or elections will

be scheduled as needed. The 2011 meeting dates are as follows:

February 22, March 22, April 26, May 24, June 28, July 26, August 23, September

27, October 25, November 15, December 13, 2011.

Further Resolved that the meeting schedule will be posted in accordance with

the Public Act 267 of 1976 as amended.

2007-0753

Update regarding any nominated properties

Mr. Mike Hartner, Director of Parks & Forestry commented that there was

nothing at this time.

2008-0130

GSAB Administrative & Strategic Sub-Committee

Mr. Hartner noted that the subcommittee typically consists of himself, the

GSAB Chair and Vice Chair, who set the monthly agendas and review the

minutes along with gathering preliminary information on newly nominated

parcels for the Board's review process.

Discussed

2008-0131

GSAB Communication, Promotion & Media Sub-Committee

Vice Chairperson Peterson explained that this subcommittee makes

presentations to update City Council and also prepares promotional information

for approval and distribution by the Mayor's Office to appropriate media and

broadcast groups.

It was noted that Member Adam Kochenderfer and Youth Representative Laisa

Magucha volunteered to serve on this subcommittee along with Member Tilove,

Vice Chairperson Peterson and Youth Representative Thorpe resulting in four

(4) voting members which does not constitute a quorum.

- Earth Day Discovery Hike - Saturday, April 23, 2011, 10 a.m. to 2 p.m.

Youth Representative Michelle Thorpe gave an update. Volunteers will be

needed for different duties. Kudos to Mr. Roger Moore, City Surveyor, for

securing raffle prizes of two kayaks or one river tour from Outdoor Escorts.

Oakland County Parks donated a family fun passport valued at $150. Mr.

Hartner will arrange for two city park passes to be donated. Member Loebs and

Phillips have made contacts for other nice prizes for the raffle.

Member Graham presented a draft flyer for discussion. Member Tilove

reported that Rochester and Avondale Schools will promote the event

throughout their schools.

Naturalist Lance Devoe will be invited to provide an educational component

during the March 26th parcel walk and clean-up. A schedule of assignments

and checkpoint stations can then be developed and assigned to volunteers on

the day of the hike. April 2 or April 9 was suggested to be an alternate date for

the parcel walk and clean-up.

The Board discussed the following at length:

* Information and design for raffle cards and flyers

* Where and how to distribute the flyers in the community

* Promotion on the City's web and cable station

* Signs, banners and items for the information table

The largest task will be to have an adequate amount of volunteers to cover the

event.

The Board expressed appreciation to Youth Representative Thorpe and

Member Tilove for their fine efforts.

2008-0132

GSAB Property Nominations & Acquisitions Sub-Committee

In lieu of Chairperson Carvey and Member Gauthier's absence, Mr. Hartner

explained this subcommittee maintains an internal log to track nominated and

acquired parcels. At one point there were several properties pending at the

same time. Currently, parcel nominations have slowed down. It could be

possible to carry this function under the Administrative & Strategic

Subcommittee.

The Board consensus was to discuss this at the March meeting when Chairman

Carvey and Member Gauthier are present.

Mr. Hartner further explained that the property nomination form can be found on

the City's website. Typically when a parcel is nominated, a nomination form is

submitted to the Clerk's Office. A copy is forwarded to Mr. Hartner, who begins

assembling the preliminary topography information for review by GSAB.

2008-0133

GSAB Stewardship & Advocacy Sub-Committee

Member Loebs explained that this subcommittee will explore ways to maintain

and improve city-owned green space parcels via parameters approved by City

Council that can be funded with the Green Space Millage. A baseline

assessment of four parcels was conducted in June 2010 and will be used to

develop various stewardship strategies.

Now that the City's branding campaign has been launched, GSAB can move

forward with developing signage needed at property boundaries. Launching a

stewardship program within the parameters set by City Council will be a very

important endeavor. This subcommittee is in the process of developing a draft

mission statement and goals. Everything will be brought back to the Green

Space Advisory Board for discussion.

Members commented that former Member Douglas will be greatly missed.

Through her experience facilitating environmental education programs, she

brought a wealth of knowledge regarding environmental species and

inner-workings of other environmental agencies.

Members Samantha Phillips and Richard Graham volunteered to serve on this

subcommittee along with Chairperson Carvey, Member Loebs and Vice

Chairperson Peterson resulting in five (5) voting members that would constitute

a quorum and require a Special Meeting Notice posted at least 18 hours prior to

any subcommittee meeting to comply with Open Meetings Act.

NEW BUSINESS

2011-0073

Green Space Properties Protection Policy

Vice Chairperson Peterson explained that the protection of green space parcels

arose from the controversial discussions regarding the water reservoirs and

their potential location in Rochester Hills. Attorney John Staran will attend the

March 22nd GSAB meeting to answer any questions or concerns regarding the

permenant preservation of green space parcels.

The following topics were discussed:

* The difference between the usage of park land purchased with general

obligations bonds versus open space parcels purchased with Green Space

Millage funds.

* The specificity of the Green Space Ballot language and how the words

"permanently preserved" indicate the City's intent.

* The need to convey to the City's intent to permanently preserve open space

parcels to the residents of Rochester Hills.

* The methods of monitoring encroachment of open space parcels.

* A Frequently Asked Questions (FAQs) information sheet should be

developed as an educational tool.

Mr. Hartner suggested that it would be possible to develop an ordinance

amendment for green space parcels that would discourage certain behavior on

the land, similar to the existing park ordinance. An ordinance would

demonstrate to the residents that the City is serious about permenant

preservation.

The consensus was that members will develop questions for Attorney Staran's

review prior to the March 22 meeting.

Discussed

ANY OTHER BUSINESS

- 2011 Goals & Objectives

Vice Chairperson Peterson suggested that this topic be discussed when

Chairperson Carvey and Member Gauthier are present. Since the Green

Space Millage has existed for five years, now is a good time to reflect on what is

the most important next step. One suggested action is to re-contact property

owners who may not have been interested in nominating their properties during

the initial campaign five years ago.

Mr. Hartner explained that the resignation of Member Douglas will be accepted

at the next City Council meeting. The Clerk's Office will post a vacancy notice

on the City's web and cable station. The Clerk's Office maintains a list of

interested residents and hopefully the vacancy will be filled in the next couple of

months. The Board suggested a proclamation of appreciation be sent to Ms.

Douglas for her service on GSAB.

NEXT MEETING DATE

- Tuesday, March 22, 2011 at 7:00 p.m.

ADJOURNMENT

There being no further business to discuss, Vice Chairperson Peterson

adjourned the meeting at 8:44 p.m.

Minutes prepared by Denise Mertz.

Minutes were approved as presented at the March 22, 2011 Regular Green

Space Advisory Board Meeting.

______________________________

Dahlvin Peterson, Vice Chairperson